Executive Assistant to CEO & Founder

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Hillberg & Berk is driven by a purpose: to inspire confidence, creativity, and connection through our jewelry. We believe in empowering women, fostering meaningful relationships, and setting high standards in craftsmanship. As a Canadian, women-led company, we are committed to making a positive impact while creating pieces that celebrate self-expression and individuality. Our work culture is built on collaboration, innovation, performance, and a shared passion for purpose-driven success, ensuring every team member feels valued and inspired to contribute.

Job Summary

We are seeking a highly organized and strategic Executive Assistant to the CEO & Founder who will play a crucial role in optimizing executive operations and elevating the CEO’s brand presence. Working an average of 30 hours per week, this role goes beyond traditional administrative support—it involves strategic PR management, executive communications, and brand-building efforts that align with Hillberg & Berk’s mission.

Key Responsibilities

Executive Support

1. Manage and coordinate the CEO’s calendar, meetings, travel, and appointments.
2. Prepare reports, presentations, and correspondence on behalf of the CEO.
3. Act as the primary liaison between the CEO and internal/external stakeholders.
4. Handle confidential communications with discretion and professionalism.
5. Oversee special projects and initiatives that support the CEO’s strategic vision.
6. Attend key meetings, take notes, and ensure follow-ups on action items.

Public Relations & Brand Management

1. Identify and coordinate PR opportunities such as speaking engagements, interviews, media features, and industry panels for the CEO.
2. Work closely with internal and external PR teams to craft and maintain the CEO’s professional and personal brand narrative.
3. Draft press releases, statements, and social media content as needed.
4. Enhance and manage the CEO’s social media presence and engagement, aligning with the Hillberg & Berk brand.
5. Build and nurture relationships with media contacts and industry influencers to boost visibility.
6. Assist in the planning and execution of high-profile events and media appearances.

Qualifications & Experience

1. Bachelor’s degree in Business Administration, Communications, Public Relations, or a related field.
2. Proven experience as an Executive Assistant, preferably supporting C-suite executives.
3. Strong organizational, communication, and problem-solving skills.
4. High level of discretion and professionalism in handling confidential information.
5. Proficiency in Microsoft Office Suite, AI tools, and project management platforms.
6. Ability to work independently in a fast-paced environment, manage multiple priorities, and adapt to changing demands.
7. The ideal candidate is based in Victoria or surrounding area with the ability to work on site in Victoria 1-2 days per week.
8. Flexible availability to support role needs and ability to travel as needed.

What We Offer

1. Competitive salary and benefits package.
2. A unique opportunity to work closely with a visionary leader in a fast-growing industry.
3. Exposure to high-profile networking opportunities and career development resources.
4. A collaborative, purpose-driven work culture that celebrates creativity and ambition.

How to Apply

If you are a detail-oriented, highly organized professional with a passion for executive support and brand-building, we’d love to hear from you! Please submit your resume and a cover letter.

Hillberg & Berk is an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.