Executive Assistant – Talent & Development

Job Description

Executive Assistant – Talent & Development

Summary

The Executive Assistant is a self-starter, proactive, results-oriented individual with excellent organizational and communication skills who will provide high-level support to the Head of Human Resources Executive for The FGF Group. The individual must be highly skilled at understanding and handling shifting priorities with proven experience in Project Management.

What FGF Offers:

• FGF believes in Home Grown Talent, accelerated career growth with leadership training. Unleashing Your Potential
• Competitive Compensation, Health Benefits, & a generous flexible medical / Health spending account
• RRSP matching program
• Tuition reimbursement
• Discount program that covers almost everything under the sun - Restaurants, gyms, shopping etc.

Primary Responsibilities

• Manages calendar and schedules meetings, (external and internal), often collaborating with other senior leaders within the organization and multiple business units
• Organizes set-up for internal and external meetings and ensures all details are managed
• Prepares correspondence, action plans, agendas etc., on behalf of Senior leader
• Collaborate with Senior Leaders in Talent & Development to drive initiatives forward
• Assists/prepare and research information for Leadership presentations (i.e., Town Halls…etc)
• Supporting Annual Strategic Planning for Talent & Development, North America
• Involvement as needed/requested on key Talent & Development Programs with a focus on continuous improvement
• Review & Reconcile invoices as required
• Maintain databases/files (electronic & hard copies) to keep current documentation (i.e., agreements, NDA’s, audits)
• Books reservations, travel and appointments as required
• Provide leadership to the Talent & Development Administrative Assistant
• Other miscellaneous duties as required

Required Experience

• 8+ years related executive administrative experience
• Advanced knowledge of MS Office (Outlook, Word, Excel, PowerPoint)
• Exceptional organizational skills; ability to multi-task
• Ability to influence all levels within an organization
• Professional
• Excellent time management skills and the ability to prioritize tasks
• Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to ensure understanding
• Able to establish credibility and trust with internal Team Members & Leaders
• Able and willing to do hands-on work as required
• Ability to work under pressure and meet short deadlines with a calm manner in a fast-paced environment
• Familiarity in an environment requiring absolute discretion and mature judgment
• Willingness to work flexible hours on occasion to meet challenging deadlines

Disclaimer: The above describes the general responsibilities, required knowledge and skills. Please keep in mind that other duties may be added or this description may be amended at any time.