Executive Assistant/Office Manager

Executive Assistant/Office Manager

We are seeking a highly organized and proactive individual with excellent communication skills to support our CFO and provide executive support to senior leadership. This role is responsible for ensuring efficient office functionality, managing administrative tasks, and coordinating schedules to help maximize the productivity of the management team. This role requires excellent attention to detail as it will be handling key financial responsibilities. Join our small but expanding team in a start-up environment.

Key Responsibilities:

1. Executive Assistant:
   • Provide high-level support to CFO and other senior executives, including scheduling meetings and managing calendars.
   • Prepare documents, presentations, reports, and correspondence as needed.
   • Act as a liaison between executives and internal/external shareholders as well as with lawyers.
   • Office management to support day-to-day operations.
2. Financial Responsibilities:
   • Process vendor invoices, prepare payments, and reconcile accounts payable transactions.
   • Generate customer invoices, track receivables, and follow up on outstanding payments.
   • Bank reconciliations.
   • Support in preparing budget reports, forecasts, and financial summaries for management review.
   • Run semi-monthly payroll, ensuring accuracy.
   • And other ad hoc duties as assigned.

Qualifications:

• Excellent oral and written English communication.
• Hebrew speaking is a plus but not required.
• Excellent Microsoft Office skills, specifically in Excel.
• Highly organized.
• Self-starter.
• Able to switch between multiple tasks balancing speed and quality.
• Ability to maintain confidentiality of sensitive information.

Benefits:

• Health, Dental, and Vision.
• Extended health care.
• Work from home.

Education:

Post Secondary education in Business required.

Salary:

$50,000 - $55,000 per year.

Schedule:

• Monday to Friday.
• 40 hours per week.
• Hybrid role.

If this role sounds exciting to you, we encourage you to apply! We are an equal opportunity employer. We thank all applicants and will respond to those whose qualifications meet our requirements.

Job Types: Full-time, Permanent.