Executive Assistant II

Executive Assistant II

Battle River School Division is seeking applications for the following:

POSITION: Full-Time Executive Assistant II

LOCATION: Camrose, AB

BRSD is seeking an experienced, professional and personable Executive Assistant to join our team. Reporting to the Assistant Superintendent - HR, the Executive Assistant II will work as part of the HR Team to provide a full range of administrative services to directly support the Assistant Superintendent of Human Resources, the Human Resources Department and BRSD’s Division Office. The individual we are seeking is highly skilled in all aspects of office administration, is stakeholder-focused, and is a team player. The role is well suited to someone who has strong organizational skills, great attention to detail, advanced technology skills, and experience working in a fast-paced environment. The position requires discretion and confidentiality.

Primary Responsibilities:

• Provide comprehensive administrative and clerical support to the Assistant Superintendent for all their areas of responsibility with a clear understanding and attention to confidentiality.
• Providing essential administrative and HR process support to the Human Resources Department as well as clerical support for some Early Learning and Inclusion Department functions.
• Learn and navigate the Division’s information system (PowerSchool/Atrieve) to generate employee files, job postings, onboarding documents, position assignments, etc.
• Screening, forwarding, and responding to emails, phone calls, and inquiries from division employees, department management and other stakeholders.
• Draft, type, format, copy, distribute, file and retrieve correspondence, reports and documents of a routine or confidential nature on a regular basis for the Assistant Superintendent and the HR Department.
• Assist in the organization and preparation of various Division events, meetings, and training sessions.
• Provide confidential filing services for all records including documents for personnel filing digitally.
• Providing back-up reception services, with a commitment to public service, responding politely and professionally to various calls and enquiries from all stakeholders.
• Other duties as assigned by the Assistant Superintendent.

Desired Qualifications:

• Previous related working experience in an office environment preferably in an HR setting with a high level of confidentiality.
• Successful completion of a certificate or diploma in Office Administration or a related field from a recognized post-secondary institution is an asset.
• Minimum of 3-5 years of experience in an Administrative Assistant role supporting senior management.
• Demonstrated knowledge and experience in a variety of software applications, including Google Suite of Applications, PowerSchool/Atrieve, MS Office.
• Experience working in an education based environment would be an asset.
• Excellent interpersonal skills.
• Detail oriented and have a high level of accuracy regarding written communications.
• Exceptional organizational, time management, communication, computer skills and abilities and demonstrate a high level of professionalism in the workplace.
• Ability to take initiative in the workplace and be excited to take on new challenges as they arise.
• The ability to speak French would be considered an asset.

TO APPLY: Please submit applications through the Careers page @ Battle River School Division by attaching a resume, cover letter and the names of 3 professional references.

For further information please contact Natasha Wilm, Assistant Superintendent- Human Resources.

This posting will close on Monday, November 18, 2024, at 8:00 A.M or as soon as a suitable candidate is found.

BRSD believes in equity, diversity, and inclusion. We are committed to welcoming, respecting, and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all.

We thank all those who apply. Only those selected for further consideration will be contacted.

Job Types: Full-time, Permanent

Pay: $45,875.00-$70,016.00 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Vision care
• Wellness program

Schedule:

• Day shift
• Monday to Friday

Work Location: In person

Application deadline: 2024-11-18
Expected start date: 2025-01-06