Executive Assistant (GTM)

Interested in working for a company that provides you a chance to grow professionally, give back to society, and build your career? If so, Level Access may be the right company for you.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Revenue Officer (CRO) while providing additional support for other Go-to-Market (GTM) executive leaders, including the Chief Marketing Officer (CMO) and Chief Customer Officer. This role requires a high level of confidentiality, professionalism, and discretion, along with the ability to manage multiple priorities. The Executive Assistant will serve as a key point of contact for internal and external stakeholders and is essential in ensuring smooth operations for the CRO and the broader GTM leadership team.

Key Responsibilities:

Executive Support to the CRO:

1. Manage and coordinate the CRO’s complex calendar, prioritizing and scheduling meetings across multiple time zones.
2. Serve as the primary gatekeeper for the CRO, ensuring efficient time management and addressing critical issues proactively.
3. Prepare and organize presentations, reports, and documentation for meetings with stakeholders, customers, and the executive team.
4. Screen and prioritize communications to the CRO, handling inquiries and requests as appropriate.

Support for GTM Executives- CMO and Chief Customer Officer:

1. Provide calendar, meeting, and travel coordination support for the CMO and Chief Customer Officer.
2. Coordinate cross-departmental meetings and manage logistics for joint initiatives among GTM leaders.
3. Assist in planning and executing high-impact GTM events, both internal and external, ensuring that all logistical details are covered.

International and Domestic Travel Coordination:

1. Arrange travel itineraries, accommodations, and meeting schedules for the CRO, CMO, and CCO, including coordinating international travel needs and requirements.
2. Handle expense reporting and reconciliation for the CRO, CMO, and CCO.
3. Travel with the CRO for customer roadshows, and domestic and international events, taking notes and coordinating logistics.

Project Coordination and Support:

1. Assist in the execution of strategic projects and initiatives for the CRO and GTM leadership team.
2. Coordinate with other departments to gather and organize data, reports, and other necessary materials.
3. Maintain organized documentation and records for easy access and retrieval.

Meeting and Event Management:

1. Plan, organize, and coordinate high-level meetings, offsite events, and team gatherings.
2. Take notes and follow up on action items from meetings to ensure accountability and alignment among participants.

Stakeholder Liaison:

1. Act as a liaison between the offices of the GTM executives and internal/external stakeholders, fostering positive relationships and promoting effective communication.
2. Address inquiries and requests with professionalism, prioritizing the CRO’s availability.

Qualifications:

1. Bachelor’s degree preferred, or equivalent experience.
2. Approximately 15% of international travel is required. A passport is required with the ability to travel internationally.
3. Minimum 5+ years of experience in an executive assistant or senior administrative role, supporting C-level executives in a fast-paced environment.
4. Exceptional organizational and time-management skills, with the ability to manage multiple tasks and priorities.
5. Proficiency in Microsoft Office Suite, and familiarity with CRM and project management software.
6. Strong written and verbal communication skills.
7. Ability to handle confidential information with discretion.
8. Experience in managing international travel logistics is required.

Personal Attributes:

1. A high degree of professionalism and ability to build strong relationships across all levels of the organization.
2. Proactive problem-solver with a keen attention to detail and a commitment to excellence.
3. Adaptable and able to thrive in a dynamic, fast-paced environment.
4. Strong cultural awareness and sensitivity, especially in international settings.

This role offers the opportunity to work closely with top GTM leaders and impact the success of high-priority initiatives across the organization. If you are a driven, strategic, and resourceful professional, we’d love to have you join our team.

Level Access is committed to workforce diversity. Equal Opportunity Employer. Copyright 2024, Level Access. All rights reserved.