Executive Assistant (Executive Office)

Yonge Street Mission (YSM) is a vibrant, non-profit Christian organization leading a collective movement to end chronic poverty in Toronto. Since 1896, we’ve worked to transform the lives of people living with poverty, going beyond immediate needs by offering wrap-around support via holistic programs and services, and a pathway which enables street-involved youth, families in need, adults experiencing poverty and vulnerable communities to move from surviving to thriving.

To make this happen, we are passionate about investing in the people we work with, and look for a diverse range of staff who are key for us to advance our mission: Christians who have a heart for neighbours in need, a desire to transform the lives of our community members, and who believe in treating everyone with dignity and respect.

If you are inspired by our vision and feel a true call to contribute to YSM’s work, we’d love to hear from you.

What We Offer:

As a staff member at YSM, some of the things you can look forward to include a values-based and highly collaborative and engaging work environment with a high value on staff’s mental health and well-being; meaningful, innovative and impactful work, with opportunities to make a difference in the lives of children, families, and the community, as well as flexible hybrid work arrangements. Our competitive Total Rewards compensation package also includes Group RRSP matching, annual leave and paid personal days, comprehensive health and dental care coverage, an Employee and Family Assistance Program that includes counselling services by Christian professionals, and numerous other perks.

The Opportunity:

We are seeking an Executive Assistant (Executive Office) to support and ensure the effective functioning of the office of the President & CEO and YSM’s leadership teams. Reporting to the Manager, Executive Office, this role will provide administrative and scheduling support to the Senior Leadership team and coordinate internal executive leadership-led events, e.g. regular All Staff Meetings and retreats. This role will also assist the Manager, Executive Office in providing support to the Board of Directors.

Responsibilities:

• In conjunction with the Manager, Executive Office, manage and coordinate an extremely active calendar of appointments and extensive rescheduling while keeping CEO informed as needed
• Manage multiple team calendars and optimize executive leaders’ time
• Plan and coordinate necessary provisions for leadership team meetings and retreats
• Coordinate internal meetings as needed towards team goals
• Serve as a liaison to parties seeking requirements of the CEO’s schedule
• Optimize meeting efficiency, ensure logistics, pre-read and follow-up items for every meeting are expedited and actioned in accordance with deadlines and that suitable preparation time is allocated
• Capture and distribute minutes for key leadership meetings
• Facilitate the smooth functioning of All Staff Meetings and other internal staff events in coordination as needed with the People & Culture team

• Complete monthly expense reports, monitor budget, reconcile Visa statements

Qualifications:

• Post-secondary education combined with 3-4 years of relevant experience working in a similar environment
• Excellent communication skills - both written and verbal
• Demonstrated proficiency working with computer applications (G Suite/Google Workspace, MS Office Suite, email and internet applications)
• Very good interpersonal skills with the ability to exercise discretion, confidentiality and great customer service
• Strong organizational skills and ability to multi-task on multiple, competing priorities
• Demonstrated personal commitment to and understanding of the mission and values of YSM

Compensation: YSM offers market competitive rates and will pay a starting salary of $52, 443.28 for this role, combined with a comprehensive suite of benefits and perks.

Deadline for Application: September 20, 2024

Your resume and cover letter should articulate your alignment with the above qualifications, and why YSM’s values, principles of faith and mission uniquely resonate with you.

While we appreciate all responses, only candidates under consideration will be contacted.

Please note that YSM does not use any form of artificial intelligence (AI) at any stage of the recruitment process. These stages include screening and shortlisting, assessment and selection.

Learn more about YSM at

Date posted: August 21, 2024