Executive Assistant/Corporate Secretary/Paralegal

Endeavor Trust Corporation is a fast-growing provincially regulated financial institution located in downtown Vancouver. We play a key role in the Canadian securities market through participation in the company's initial public offerings, financings, mergers and acquisitions, and other corporate actions. We are looking for an Executive Assistant / Corporate Secretary / Paralegal to join our team.

The position is an On-Site full-time position. This is NOT a remote working opportunity.

The successful candidate will possess strong experience with managing corporate minute books, taking and preparing meeting minutes, scheduling board and committee meetings, general filing, scheduling, working in a fast-paced environment, and a willingness to take on other tasks to assist in team projects.

Requirements:

• Must be able to maintain a positive attitude and positive workplace environment.
• Experience working as an Executive Assistant.
• Experience in a legal environment is an asset.
• Experience managing corporate minute books.
• Experience taking and preparing meeting minutes.
• In-depth understanding of the entire MS Office suite.
• Ability to organize and prioritize daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communication skills.

Responsibilities:

• Reporting directly to the CEO.
• Scheduling board and committee meetings.
• Working with the Board of Directors and Committee members.
• Preparing reports, memos, letters, and other documents as they arise.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Preparing for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos and submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Providing general administrative support.
• Assisting in all areas of the company operations.

The position is NOT an entry-level position and direct experience is required.

Please send your resume and cover letter to executivehr@endeavortrust.com.