Executive Assistant & Coordinator - Legal And Corporate Security, Spanish

Requisition ID: #

Join a purpose-driven winning team, committed to results, in an inclusive and high-performing culture.

Contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to Corporate Security, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed/delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? In this role you will:

1. Champion a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
2. Provide operational support to the CSO & VPs including the coordination of day-to-day schedule activities; meetings, events, finance, and travel with the ability to anticipate conflicts and provide alternatives.
3. Lead the development and distribution of strategic department communications in English & Spanish to ensure the strategy, goals, and department initiatives are understood globally.
4. Support the maintenance and upkeep of the department-specific information platforms including SharePoint & Scotiabank Live.
5. Provide strategic support to the department through database maintenance including HR tracking sheets, BCP contact lists, learning development, and skills matrix.
6. Develop and distribute strategic documents including procedures, presentations, letters, attestations, and business plans.
7. Plan and execute department events including town halls, strategy sessions, conferences, and celebrations.
8. Manage the onboarding and offboarding activities of employees within the department as well as facilities and telephony-related support.
9. Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis.
10. Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
11. Actively pursue effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
12. Champion a high-performance environment and contribute to an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

1. Bilingual in Spanish.
2. A degree in Business Administration or equivalent experience.
3. Excellent interpersonal and written skills to communicate with management, business lines, as well as working in a team environment.
4. 3+ years of general communications experience.
5. Advanced knowledge of MS Office suite and software tools as applied to the position.
6. Strong understanding of Scotiabank’s organizational structure and adaptability to the operational environment.

What's in it for you:

1. Guided by Bank policy and receives general direction from the Director.
2. Functions independently to ensure that the assigned tasks and project objectives are met.
3. Participates in ad hoc projects in consideration and to align with department budgets.
4. Build effective working relationships to collaborate with and help team members and managers.
5. Actively participate and contribute to touch bases and team meetings.
6. Encourage the generation of new ideas and approaches.
7. Actively share knowledge and experience to enhance the development of all team members.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families, and their communities achieve success through a broad range of advice, products, and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.