Executive Assistant and Board Liaison

Program: Central Administration

Position: Executive Assistant & Board Liaison

Duration: Full-Time, Contract for 12 Months

As a key member of our Central Administration Team, the Executive Assistant & Board Liaison provides high-level comprehensive administrative support with the highest level of professionalism, confidentiality and discretion. The purpose of the position is to support the CEO and Board in modeling the mission, vision and core values along with aligning strategic direction in all business interactions. The position provides important, complex and sensitive administrative assignments that support executing governance and operations.

Primary Responsibilities:

• Provide administration to the CEO and Board in scheduling and coordinating activities including:
• Collecting agenda items, preparing agendas from previous minutes, obtaining consensus of agenda items, coordinating attendees, booking facilities, rooms, and online session platforms, obtaining RSVPs to determine quorum, and updating the CEO and Board on meeting agendas, reports, and attendee listings.
• Distribute all Board and Board committee meeting reminders, reports, action logs, follow-ups, special mailings, and other necessary documents that ensure effective communication.
• Maintain calendar accuracy and confidentiality for self and CEO, reorganizing for conflicts and urgent requests for availability. Create and maintain the Board of Directors and Board committees’ annual meeting calendars.
• Provide administrative and coordination support to the Central Administration team and Management as requested or assigned by the CEO.

Qualifications:

• Post-secondary education in Business Administration, Business or Executive Assistant, or equivalent work experience.
• Minimum of 3-5 years of experience as an Executive Assistant or relevant office administrative experience.
• Minimum of 3-5 years of experience with a Not-for-Profit Volunteer Governance Board supporting a Board of Directors.
• Direct experience working with people with intellectual disabilities/developmental delays.
• Demonstrated experience of using best practices in supporting individuals.
• Annual completion of a Criminal Background Check, including Vulnerable Sector Screening (VSS).
• Non-Violent Crisis Intervention training.
• Valid G-Class driver’s license for the Province of Ontario, access to reliable transportation, and valid proof of automobile insurance with a minimum liability of two million dollars for driving for business purposes.

Who We Are:

At Canopy Support Services, we empower individuals to overcome barriers and live their best lives. Within a welcoming, safe, accessible environment, those with intellectual and developmental disabilities, Autism Spectrum Disorder (ASD), and Fetal Alcohol Spectrum Disorder (FASD) have access to individualized supports, resources, and specialized clinical services.

Taking an individualized approach, we recognize that everyone’s abilities and circumstances are unique, and that they require different supports or solutions to achieve their best quality of life. Our skilled staff work together as a team. Through creativity, strong communication, and collaboration, they empower and inspire confidence in those we serve. We are a capacity-building organization. Through planning, evidence-based approaches, and proactive measures, we form a stable foundation in the lives of those we support.

Our primary service area extends across five regions – Northumberland, Peterborough, Kawartha Lakes, Durham, and Haliburton – and is expanding virtually and physically to reach new areas. With a growing team of over 100 dedicated staff, we work with individuals of all ages to support them in different stages of their lives.

At Canopy Support Services, people are listened to, supported, and empowered. We find individualized solutions that build on strengths and are inspired by best practices and rooted in community. Together, we build capacity, forming a stable foundation in the lives of those we support.

We look forward to having a person who shares our passion and commitment to developmental services join us!

How You Can Join Our Team: If you’re interested in working with us to better your community, please click Apply Now to complete your application!

We thank you for your interest, and those selected to participate in the selection process will be contacted. Accommodation in accordance with applicable legislation will be provided for all employment-related activities.

Canopy Support Services highly values and actively encourages applications from qualified candidates from diverse backgrounds. We are committed to fostering an inclusive, equitable, diverse, and accessible workplace that values and celebrates the unique contributions of every individual.

Job Types: Full-time, Fixed-term contract

Pay: From $48,303.57 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• Peterborough, ON: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Work Location: In person