Executive Assistant

Overview

As the Executive Assistant, you are responsible for coordinating the Executive Office by keeping abreast of ongoing or arising situations within the divisions and corporation, maintaining constant communication and understanding the priorities as defined by the Executives.

The Executive Assistant will provide accurate, professional, and highly confidential administrative services to support the President and the Executive team in the planning and execution of divisional requirements and services.

Responsibilities

• Act as the primary point of contact for the Executive Office including for internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
• Coordinate the Executives’ schedules and calendars to meet daily requirements.
• Provide regular communication and workflow management for the Executive team to support daily operations, control of paperwork and deadlines.
• Expedite matters of high priority and of a confidential nature and in the Executives’ absence, scrutinize and direct matters to the appropriate level as required.
• Coordinate, log, and track communication of requests, issues, enquiries, and other action items to the appropriate Executive.
• Draft, provide input and proofread urgent and highly confidential documentation, including briefing material and correspondence.
• Welcome visitors and control traffic within the Executive Office to minimize distractions and protect the confidentiality of meetings occurring within the office.
• Schedule, communicate and coordinate activities associated with the weekly Executive Committee, including meeting invites, agendas and meeting materials.

Qualifications

• Certificate in Administration or related discipline.
• Microsoft Office Suite Certification is an asset.
• Additional Administrative Professional courses is an asset.
• Five years of progressive experience in a senior administrative role in a large office environment.
• Forward thinking and actively anticipates Executive and senior leadership team support needs.
• Superior verbal and written communication skills.
• Demonstrated skill in maximizing the effectiveness of various Microsoft Office tools and programs, MS Teams, SharePoint Online, advanced and up to date computer skills.
• Exceptional organizational skills to autonomously function in a high volume, fast paced, consistently changing work environment, where priorities shift often through the day.
• Manage self and various overlapping activities occurring within the Executive office daily.
• Exceptional customer service skills.

Employee Benefits

Health benefits

We offer a comprehensive health benefits program that includes:

• flexible health, dental and vision plans
• health spending account
• travel health coverage
• other extended health benefits such as ambulance, massage and physiotherapy

Financial security

In an effort to support financial security, we offer:

• registered pension plan
• group, dependent, and optional life insurance coverage
• critical illness insurance
• sick leave to cover short-term disability
• long-term disability

Wellness

We offer programs that focus on how to better achieve a balance between work and personal commitments, as well as maintain a healthy workplace culture. This includes:

• vacation entitlement
• flexible work arrangement for eligible positions
• maternity, parental and adoptive leaves
• bereavement and family responsibility leaves
• employee and family assistance program
• mental-health programming
• lunch-and-learn offerings
• discounted gym memberships and wellness account

Diversity and inclusion

Manitoba Public Insurance believes that diversity and inclusion strengthens us. We consider ourselves to be a barrier-free organization where individual values, beliefs and practices are respected and appreciated for the diversity they bring to our work life.

Employee recognition

It’s important to recognize our employees for their contributions. Not only do we recognize employees as they achieve milestone years in their careers, we also have several outlets for leaders and peers to reward each other for work well done.

Professional development

We want our employees to grow, which is why we offer support in keeping their skills up-to-date. We offer in-house training, professional development and an educational assistance program.

Safety and health

In an effort to encourage a safe and healthy work environment, we offer various safety, health and workplace policies and programs along with technical expertise and assistance to support employee activities in safety and health.