Executive Assistant

This is a position for an Executive Assistant for the Development/Planning Department.

The Executive Assistant will assist:

• 3 Senior Vice Presidents
• 1 Vice President
• 5 other staff in the department

Areas of Responsibility:

• Calendar management
• Internal/external communication on behalf of VPs
• Review of authorizing signatory cheques and documents (including online approvals)
• Liaise with Executive Office and other departments
• Reservations
• Industry association related bookings/sponsorship and account management
• Maintain filing system & archives
• Meeting preparation and logistics (including bookings)
• Event preparation and logistics (may require on-site setup)
• Expense account management
• Mailings & courier
• Project assistance (as needed)
• DayForce
• Ad hoc items

We are looking for a more senior experienced EA, with the confidence to handle a busy workload.

Work Schedule: Monday to Friday, 8:30 am-5 pm or 9 am -5:30 pm with an hour lunch.