Executive Assistant

Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference – to your clients, to your colleagues, to yourself.

We’re looking for people who are continuously growing – from Good to Great, from Great to Elite.

We’re looking for YOU.

As An Executive Assistant, a Typical Day Might Include

• Managing the executive’s calendar, including scheduling meetings, appointments, and travel arrangements
• Preparing and editing correspondence, communications, presentations, and other documents
• Coordinating and preparing materials for meetings, including agendas, presentations, and minutes
• Screening and directing phone calls, emails, and other communications to the appropriate parties, serving as a liaison between the executive and internal staff, clients, and external stakeholders
• Assisting in the planning and execution of projects and initiatives as directed by the executive, monitoring progress and providing updates to ensure timely completion
• Applying discretion, tact, diplomacy, and confidentiality when dealing with the needs, problems, &/or concerns of stakeholders
• Maintaining office supplies and equipment, overseeing the organization and tidiness of the executive office and meeting areas
• Arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for travel related meetings
• Attending meetings, takes minutes, and ensures accountability on deliverables
• Conducting research and compiles data for reports, presentations, and strategic planning
• Ensuring Executive accountability for completion of initiatives and deliverables

You Are Passionate About

• Providing friendly, professional service
• Making a positive difference to those around you
• Sharing ideas and working with a great team of proactive, innovative thinkers
• Learning, growing, and pushing past barriers
• Living with integrity
• Taking ownership of your work and actions

You’re Outstanding At

• Building relationships – with clients, with underwriters, with colleagues … YOU are a people person!
• Staying on top of priorities … know every deadline and live by your To-Do list!
• Paying attention to the little things that make a big difference … dot your I’s, cross your T’s, and check all your boxes to make sure it’s done right the first time!
• Managing your time … with deadlines looming, keep your cool, knowing you’ve got this!
• Proactively getting stuff done … follow up and follow through!
• Working behind the scenes to ensure an exceptional customer experience … knowing that the customer expects excellence … and so do you!

Must Haves

• Minimum 3 years’ experience in a fast-paced corporate executive assistant role, consistently meeting or exceeding internal competency requirements
• Post secondary degree or diploma, considered an asset

What’s in it for YOU?

• Fun! From team-building activities to contests and giveaways, holiday parties to virtual/in-person social events, we believe in building connections, knowing that a happy team makes a happy workplace!
• Career potential & leadership opportunities. We pride ourselves on training and mentoring for success.
• Competitive Employee Benefits Plan. We offer medical, dental, long-term disability, AD&D, critical illness, EAP, and life insurance coverage for your & your family.
• Work/Life Balance. Our offices operate 8:30am – 4:30pm, so no evenings or weekends. And we offer competitive vacation time and flex work options, meaning more time for you to get out and do YOU.

We’re excited to meet YOU!

Axis Insurance Managers Inc. is committed to fostering a culture of mutual respect and inclusion, recognizing that our success is enhanced by diversity. We seek to recruit, develop, and retain top talent from a diverse candidate pool.