Executive Assistant

Modern Niagara helps building owners, managers, and general contractors meet the mechanical, electrical, integrated building technology, and building services needs of their buildings across Vancouver, Calgary, Edmonton, Toronto, Southwestern Ontario, and Ottawa. We also develop custom, turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canada’s infrastructure and on the communities where we live, learn, work, and heal.

WE BUILD FOR LIFE.

We value passion, initiative, determination, professionalism, and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and, as a result, our award-winning safety culture has a record that’s well above industry standards.

At Modern Niagara, you will work alongside values-driven, safety-conscious, and high-impact teams in a fast-paced, innovative, and collaborative environment. Here, your knowledge, skills, and excellent service will help ensure that the buildings that make up Canada’s infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canada’s Best Managed Companies and is a recipient of SMACNA‘s Safety Excellence Award Program (SSEAP) – Canada and the Canadian Occupational Safety (COS) Magazine’s Gold Winner for Canada’s Safest Employers Award in the Building and Construction category and Excellence Winner for Canada’s Best Health + Safety Culture Award as well as Canada’s Best Health + Safety Leader Award.

We are seeking a highly organized and detail-oriented Executive Assistant to join our team in Ottawa! The Executive Assistant will support our Construction leaders with a wide range of duties and includes office management of our Head Office.

Overview of Responsibilities:

• Assist Executives with administrative tasks, including calendar, email management, and travel.
• Develop business acumen to anticipate needs, independently anticipating the next step in a process, prompting the appropriate people, being resourceful and one step ahead.
• Outstanding coordination of materials, information, organizational and time management skills with an ability to multi-task, prioritize tasks, deliverables, and meetings.
• Act as a point of contact, a liaison for the business, communicating and acting in a supporting capacity in a variety of administrative ways.
• Assistance with presentation creation and execution.
• Process various time-sensitive information and data; prepare, maintain, and track correspondence and documents.
• Develop and prepare reports, informational material, and assist with special projects.
• Ensure efficient and timely workflow of information into and out of the department; with an emphasis on meeting scheduled deadlines and/or target dates.
• Coordinate and co-facilitate internal and external meetings, as required, including action items, follow-up on action items, setting agendas, and working with team members on presentations.
• Work collaboratively with team members to improve processes and streamline work in collaboration with the broader Executive Assistant team.
• Support/back-up other administrative professionals when required (i.e., special projects/events, reception lunch/vacation, when required).
• General office management of our head office.

Qualifications and Experience:

• 3+ years of administrative experience at the executive level; financial acumen is an asset.
• Strong written and verbal English communication skills.
• Experience supporting senior executive teams.
• High degree of professionalism and confidentiality.
• Independent and self-motivated with the ability to work autonomously.
• Strong organizational skills, with strong prioritization.
• Ability to work on multiple projects simultaneously.
• Proven strong ability in executive-level office administration, with advanced skills in MS Office.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

At Modern Niagara, we recognize the value of fostering a diverse, equitable, and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women, Indigenous, Black, racialized, 2SLGBTQIA+, people with disabilities, and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities, experiences equitable outcomes, and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process, please advise us so that suitable accommodations can be made.