Executive Assistant

At BackrZone, we're transforming the crowdfunding industry with innovative, user-friendly solutions designed to empower creators, entrepreneurs, and investors. As we continue to grow, we are looking for an organized, proactive, and detail-oriented Executive Assistant to support our leadership team. This is a part-time role, offering the flexibility to work remotely and set your own schedule.

BackrZone is committed to creating an inclusive work environment where everyone’s contributions are valued. We provide a collaborative and flexible working culture with exciting opportunities for growth within a dynamic and rapidly evolving industry.

Your Role

As an Executive Assistant at BackrZone, you will work directly with senior executives, supporting them in managing their day-to-day operations, scheduling, and key projects. Your role will be pivotal in ensuring smooth communication, managing key documents, and assisting with administrative tasks. The ideal candidate is highly organized, proactive, and able to handle sensitive information with professionalism and discretion. This part-time position is perfect for someone who is comfortable working independently and has a passion for supporting high-level leadership.

Key Responsibilities

• Calendar Management: Organize and maintain executives' schedules, including meetings, appointments, and travel arrangements.
• Communication Management: Act as a gatekeeper for communications, managing emails, calls, and other correspondence, ensuring timely responses and follow-up.
• Document Preparation & Review: Draft, edit, and review internal and external communications, reports, presentations, and other documents as needed.
• Project Management: Assist in tracking key projects, deadlines, and deliverables, ensuring efficient collaboration across teams.
• Event Coordination: Assist with the planning and coordination of company events, meetings, and conferences.
• Confidential Information: Handle confidential and sensitive information with the highest degree of professionalism and discretion.
• Travel Coordination: Manage travel arrangements, including flights, hotels, and itineraries, for executives and other team members.
• Research and Analysis: Conduct research on industry trends, potential clients, and business opportunities, and provide the executive team with insightful summaries.
• Ad-hoc Tasks: Provide general administrative support, including handling office supplies, expense reports, and any other tasks that support the executive team.

Qualifications & Skills

Must-Have:

2+ years of experience in an Executive Assistant, Administrative Assistant, or similar role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools (Google Suite, Slack, etc.).
Exceptional organizational and time management skills with the ability to prioritize multiple tasks.
Strong verbal and written communication skills, with the ability to communicate effectively across various platforms.
High attention to detail, ensuring accuracy in all aspects of work.
Ability to handle confidential information with discretion and professionalism.
Proactive, resourceful, and self-motivated with the ability to work independently.
Strong problem-solving skills with the ability to manage urgent tasks effectively.
Fluency in English (written and spoken).

Nice-to-Have:

Experience with project management tools (Asana, Trello, Monday.com, etc.).
Familiarity with social media management and digital marketing tools.
Knowledge of the crowdfunding or fintech sectors is a plus.
Experience in a remote work environment is an advantage.

Why Join BackrZone?

• Competitive hourly pay: $25 - $30 CAD per hour, based on experience.
• Flexible working hours: Work remotely and set your own schedule.
• Growth opportunities: Gain exposure to senior executives and key business initiatives within the crowdfunding and blockchain industries.
• Collaborative team culture: Join a team that values creativity, inclusivity, and a supportive work environment.
• Comprehensive benefits: Access to health and wellness benefits (if applicable) as part of our employee care program.
• Work-life balance: As a part-time role, you will have the flexibility to balance your professional and personal life.
• Meaningful work: Be part of a dynamic, growing platform that is changing the crowdfunding landscape.

How to Apply?

If you are an experienced Executive Assistant with a passion for organization, efficiency, and supporting senior leadership, we would love to hear from you!

Apply now by submitting your resume, along with a brief cover letter explaining why you're the perfect fit for the role. Please include any relevant experience with executive support and administrative tasks.

At BackrZone, we are looking for talented individuals who are driven to contribute and make a difference in the world of crowdfunding. Join us and help us shape the future of funding!