Executive Assistant

The AIR MILES Reward Program is one of Canada’s most recognized loyalty programs, with over 10 million active collector accounts, representing more than half of all Canadian households. AIR MILES collectors earn Reward Miles at more than 300 leading Canadian, global and online brands and at thousands of retail and service locations across the country. AIR MILES is a wholly owned subsidiary of the Bank of Montreal (BMO). BMO is Canada’s oldest bank and the 8th largest in North America with more than 12 million customers globally.

Position Overview:

The Executive Assistant will perform a variety of administrative tasks and contribute to the efficiency of our business by providing personalized and timely support to the President, AIR MILES and one other member of the AIR MILES executive team.

Responsibilities include:

• Manage various calendars, including scheduling meetings and appointments, speaking engagements and travel,
• Provide coordination and communication of projects and programs as required,
• Track deadlines and deliverables on behalf of the executives,
• Assist in the development of presentations and white papers for internal and external audiences,
• Maintain confidential and sensitive information with a high degree of discretion,
• Complete expense reports and assist with reconciliation of invoices,
• Travel and expense management,
• Support office management initiatives as required,
• Provide personal assistance as required,
• Other additional duties as assigned from time to time, including supporting other departments or Executives as needed.

Qualifications

• A minimum of 5 years of experience in a similar role supporting Executive leaders in a fast-paced, dynamic, and complex business environment
• Bachelor’s Degree or College Diploma
• Ability to exercise high levels of discretion in dealing with sensitive and confidential information
• Strong prioritizing and organizational skills
• Ability to work effectively under pressure
• Advanced proficiency in MS Office (Word, Excel, PowerPoint), SharePoint, and virtual collaboration tools (MS Teams)
• Strong interpersonal skills
• Excellent communication skills
• Meticulous attention to detail
• Ability to be flexible with Hybrid work schedule arrangements