Executive Assistant

Hours of Work: 37.5 per week – flexible one evening board meeting a month

Position Description:

The Executive Assistant will be an ambitious and driven candidate, who is highly motivated and thrives in a self-directed role. Reporting to the CEO, the Executive Assistant provides administrative and logistical support to ensure a highly functioning executive office within YWCA Regina. The EA supports the CEO’s work which includes support for the Board of Directors, maximizing efficiency of the Leadership team, and performing in a manner that demonstrates a high level of professionalism and confidentiality at all times. The Executive Assistant will be responsible for project management, research and analysis of information. The Executive Assistant is required to demonstrate a high degree of composure and flexibility when faced with managing multiple conflicting priorities for multiple stakeholders.

Responsibilities:

• Oversees and manages the CEO calendar
• Coordinates Leadership meetings, develops agendas, and takes meeting minutes
• Supports yearly operational documents reviews, including managing Imagine Canada standards
• Oversees YWCA Board and Committee operations; including, but not limited to, board calendars, volunteer files, agendas, meetings, AGM logistics, minutes, and committee support.
• Supports the CEO, Board of Directors, and Sr. Leadership team in research, data collection, and reports for special projects as assigned.
• Responsible for managing special association-wide projects, such as procedural implementation, association internal events, and strategic projects.

Qualifications:

• 3-5 years of professional experience in project coordination or administration work.
• Demonstrated knowledge of data management and reporting.
• Demonstrated knowledge of current theories, trends, standards, and practices of assessment in academic libraries.
• Demonstrated knowledge of non-profit board governance.
• Demonstrated interpersonal, problem-solving, and oral and written communication skills.
• Demonstrated ability to work both independently and as part of a team.
• Demonstrated flexibility, creativity, and ability to innovate and adapt to a continually evolving environment.

YWCA Regina Employment Benefits:

• 4% Employer RRSP Contribution – set up by employee – after three months in position – no match required
• Employer paid benefits - option to enhance at minimal employee cost – after three months in position
• 10 Stat Holiday Days + 3 YWCA Regina recognized days paid – annually
• Paid vacation days, accrued based on hours worked
• Paid sick days, annually – with carryover – based on hours worked
• Use of YWCA Regina vehicle fleet - for work purposes - with right credentials
• Casual dress code
• Volunteer opportunities

Job Types: Full-time, Permanent

Pay: $65,130.00 - $68,386.50 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site childcare
• On-site parking
• Paid time off
• Vision care
• Wellness program

Flexible language requirement:

• French not required

Work Location: In person

Application deadline: 2024-11-29