Executive assistant

Job Summary

What's the opportunity?

We're looking for an enthusiastic candidate to fill a full-time role as Executive Assistant to the Senior Vice President, Data & AI. This role is responsible for providing exceptional administrative assistance and organizational coordination to the SVP. This is an exciting opportunity to join an ambitious team, and we are looking for someone who takes initiative, can work independently, and is eager to provide exceptional support.

Your responsibilities include:

• Serving as the key point-of-contact for the Executive that you will be supporting;
• Managing and maintaining calendars, coordinating meetings, and travel arrangements for the Executive;
• Coordinating meeting agendas with necessary stakeholders and preparing pre-meeting notes or presentation materials;
• Providing white-glove support during meetings/events by ensuring all logistical requirements are met, taking meeting minutes, and independently following up on action items;
• Coordinating all aspects of travel and accommodations for the Executive;
• Processing expense reports, maintaining vacation schedules, and keeping records updated in Outlook & Workday;
• Working closely and professionally with other Executive Assistants in the organization to effectively plan meetings, events, and manage calendar series.

You're our ideal candidate if you have:

• 5+ years of experience in Executive Administration, providing support to senior-level management or relevant experience;
• Strong interpersonal and diplomacy skills, comfortable dealing with individuals across all levels of the organization;
• Ability to thrive in a collaborative environment with a strong capability to prioritize activities;
• Ability to work in a fast-paced environment, adapt to change and navigate continuously shifting requirements;
• Ability to work efficiently and accurately with minimal supervision;
• Highly proficient in Microsoft Word, PowerPoint, Excel, and Outlook. Ability to create and edit documents and PowerPoint slide decks as per guidance provided;
• Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills.

What's in it for you?

• Be part of a dynamic & flexible working environment;
• Become part of a team that thinks progressively and works collaboratively. We care about seeing each other reach full potential;
• Leaders who support your development through coaching and managing opportunities;
• Ability to make a difference and lasting impact from a local-to-global scale.

About RBC Borealis

RBC Borealis is the driving force behind Royal Bank of Canada's AI and data innovation. As part of Canada's largest financial institution, we bring together a team of architects, engineers, scientists, and product experts on a mission to revolutionize finance through world-class research, solutions, and a resilient data platform. With locations across Toronto, Waterloo, Montreal, Calgary, and Vancouver, we're at the forefront of AI research and platform development. With a focus on cutting-edge research in areas like time series forecasting, causal machine learning, and responsible AI, we are seamlessly integrating AI research and data engineering to solve critical challenges in the financial industry. We are building intelligent, scalable, data-driven solutions that will help communities thrive and drive innovation for our customers across the bank.

Inclusion and Equal Opportunity Employment

RBC is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans status, Aboriginal/Native American status, or any other legally protected factors. Disability-related accommodations during the application process are available upon request.

Job Skills

Additional Job Details

Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W, TORONTO

City: TORONTO

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: TECHNOLOGY AND OPERATIONS

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-01-27

Application Deadline: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

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