Executive Assistant

Executive Assistant
Hours: 40 hours per week

Job location: Remote
Employment type: Fixed Term 14 months contract, Full Time

Salary : $75,000-$80,000 CAD annually

A little about us

Hi, we’re Aurora Cannabis, and we’re excited to meet you!

We’re a global cannabis company with operations across Europe and North and South America. We’re driven by our passion to help people improve their lives and have a diverse team who bring their best every day, so Aurora can be the cannabis provider of choice for patients and consumers.

Job Summary:

Reporting to the VP Logistics and VP S & OP, the Executive Assistant will have considerable skill working as an executive assistant in a fast-paced and dynamic industry and is comfortable working across multiple time zones. They will be highly organized, possess strong decision-making skills, proven ability to establish priorities, exceptional interpersonal skills, polished communication skills, and ability to exercise good independent judgement.

Major Responsibilities / Duties:

1. Supports the Vice Presidents to ensure the smooth flow of information and activities in a multifaceted operation with ever-changing priorities.
2. Oversees the email of the Vice Presidents as required, handles sensitive information appropriately and uses good judgment in problem solving.
3. Maintains a close working relationship with other departments within the company.
4. Serves as the primary point of contact for internal and external stakeholders on business matters.
5. Prepares agendas, attends meetings, schedules, and takes minutes at internal and external meetings as requested.
6. Prepares and submits expense reports.
7. Handles and prepares all aspects of confidential and sensitive documents, ensures critical timelines are met. Collects, consolidates information, and schedules.
8. Composes, reviews, and follows through on internal and external communication with a commitment to accuracy and attention to detail.
9. Assists with internal and external communication efforts; organizes and coordinates special events and projects.
10. Supports projects and research as required.
11. Coordinates the Vice Presidents' daily calendar and scheduling of appointments.
12. Communicates information and instructions to staff and outside agencies/individuals as required.
13. Coordinates travel arrangements (accommodation, flights, vehicles, etc.) as requested.
14. Assists the Vice Presidents' direct reports as required.

Knowledge, Skills & Abilities:

1. Proficiency in the use of computer software for word processing, spreadsheets, email, Internet.
2. Strong technical skills, adept with Google Apps for Business, Google Office, MS Office, and familiarity with is an asset.
3. Ability to act with minimal supervision, discretion, maturity, and with absolute confidentiality.
4. Ability to work under tight timelines and to balance multiple and varied projects at one time.
5. Thorough knowledge of corporate communications, spelling, grammar, and basic accounting.
6. Exceptional written, verbal, and interpersonal communication skills.
7. Ability to inspire trust and confidence in relationships with others; the ability to exercise diplomacy when dealing with customers and to provide leadership, organizational and decision-making skills.
8. Understanding of Operations processes and information within an organization, including, but not limited to, services such as Planning and Procurement, Cultivation and Manufacturing, Quality, Logistics and Supply Chain would be considered.

Education & Experience:

1. A minimum of 5 years’ experience supporting senior leadership in an executive assistant capacity.
2. Experience within a public company, preferably in a large organization is an asset.
3. University Degree, College Diploma or Certificate in Business, Office Administration, or related relevant education is an asset.
4. Bilingualism (French and English) is an asset.

Working Conditions:

Commitments and engagements may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support beyond regular office hours across multiple time zones around Canada and across the world.

Why you’ll love working at Aurora

Our people are at the heart of everything we do here at Aurora, and we take pride in fostering an inclusive space that inspires our team to love where they work!

Next steps
Apply today by submitting your resume through our website. You can expect your application to be reviewed by a human recruiter shortly after you apply, and our team will contact you via email if we see a fit.

Diversity and inclusion
At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences, and love where they work.