Executive Assistant

Agilus is recruiting for an Executive Assistant in the Nutrition/Healthcare Industry in St Laurent, Quebec. Our client is hiring a full-time, permanent Executive Assistant to work on-site at the Montreal head office. Working under the General Manager, the EA supports administrative and project assistance to the leadership team. Other duties include general administrative tasks and coordination. This is an excellent opportunity to gain permanent employment with an incredible life sciences client.

A typical day:

• Responsibilities include all administrative functions of the department: Answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, acting as a liaison for remote access issues.
• Process billing invoices in SAP and maintain accurate records as necessary.
• Plan and organize events that take place internally and externally, such as fundraisers, national sales meetings, and employee events.
• Coordinate and maintain departmental files, as assigned, in compliance with corporate and government regulations.
• Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
• May be the primary point of contact for GM’s schedule.
• Proactively identify and resolve scheduling conflicts.

Successful candidates will have:

• College, three-year diploma (Office Administration, or related field).
• Minimum 5 years of experience as an Administrative Assistant to a GM, VP or Director.
• Bilingual in French and English is required; must be able to communicate in English 50% of the time.

Soft skills:

• Strong computer skills: MS Office, Teams, SAP.
• Excellent interpersonal skills.
• Excellent time management skills, self-discipline and focus.
• Ability to handle confidential information.

We provide:

• At least $60K in compensation; additional consideration based on experience and education.
• Full benefits package, please inquire.

Let's connect! Please apply directly online. Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive, we may only be able to respond directly to those candidates being selected for an interview. We encourage you to visit agilus.ca regularly or subscribe to our email alerts at agilus.ca/Account/Register as new exciting employment opportunities become available daily.