executive assistant

Job Experience

• Experience: 2 years to less than 3 years

Work Setting

• Office building

Tasks

• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Plan, organize, direct, control and evaluate daily operations
• Manage routine office functions including reception, telephone and booking appointments
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Review and evaluate new administrative procedures
• Establish work priorities and ensure procedures are followed and deadlines are met
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Assemble data and prepare periodic and special reports, manuals and correspondence

Computer and Technology Knowledge

• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Specialization/Experience (Business Sales and Services)

• Distribution

Security and Safety

• Criminal record check

Transportation/Travel Information

• Own vehicle

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure

Personal Suitability

• Accurate
• Efficient interpersonal skills
• Initiative
• Organized
• Team player
• Hardworking

Other Benefits

• Free parking available

Support for Persons with Disabilities

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for Newcomers and Refugees

• Supports newcomers and/or refugees with foreign credential recognition
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for Visible Minorities

• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities