Executive Assistant

Job Title: Executive Assistant

Company: ᐸᒥᐦᑖᐤ Pamihtâw Consulting Inc.
Location: Remote Work from home (must be located in Kamloops, BC)
Employment Type: Full Time (40 hours/week, flexible schedule, no weekends)

Role Overview: The Executive Assistant at ᐸᒥᐦᑖᐤ Pamihtâw Consulting Inc. will play a crucial role in supporting the Principal/Owner and ensuring smooth day-to-day operations. This position requires a proactive individual capable of managing administrative tasks, communication channels, and various projects within a dynamic consulting environment. The successful candidate will demonstrate professionalism, confidentiality, and a commitment to advancing Indigenous inclusion and empowerment.

Primary Responsibilities:

• Administrative Support: Manage the Principal’s calendar, schedule meetings, and organize travel arrangements. Draft, review, and edit documents, reports, presentations, and correspondence.
• Email & Communication Management: Screen, prioritize, and respond to incoming communications, ensuring timely and professional handling.
• Meeting Coordination: Organize internal and external meetings, prepare agendas, distribute briefing materials, and take minutes. Track action items and ensure timely follow-up.
• Project & Task Management: Support ongoing projects by managing timelines, tracking deliverables, and coordinating with team members to meet deadlines.
• Client & Stakeholder Relations: Act as a primary point of contact for clients and stakeholders, ensuring clear and positive communication, and maintaining strong relationships.
• Research & Information Gathering: Conduct research and compile information for proposals, presentations, and strategic initiatives.
• Event Planning: Plan and coordinate events and workshops for internal staff and clients, ensuring successful execution.
• Travel Logistics: Coordinate travel arrangements exclusively for the Principal/Owner, including accommodations, transportation, and itineraries.
• Document & File Management: Organize and maintain digital and physical filing systems for easy access and retrieval of documents.
• Social Media: Manage and create engaging posts, interact with followers, monitor trends, and enhance our online presence & brand on Facebook, TikTok, Instagram, and LinkedIn.

Skills & Qualifications:

• Education: Minimum Highschool Diploma, Degree in business administration, economics, office management, or communications.
• Experience: At least 2 years of experience in a similar administrative or executive assistant role.

Technical Skills:

• Proficiency in Microsoft Office Suite
• Experience with project management software (e.g., Wrike), social media (LinkedIn, Facebook, Instagram, TikTok)
• Familiarity with Zoho (CRM, Mail, Workdrive), Foxit (PDF software), and Canva

Client Experience: Experience working with Indigenous clients, corporate, and non-profit sectors.

Driver's License & Vehicle: Must hold at least a Class 7N driver’s license and have access to a reliable vehicle for occasional work-related travel.

Background Checks: Must pass a criminal record check and vulnerable persons check.

Personal Attributes:

• Tech-Savvy: Quick to learn new software and tools, able to adapt to changing technology needs.
• Positive Attitude & Problem Solver: Approaches challenges with a positive mindset and a focus on finding solutions.
• Detail-Oriented: Ensures accuracy and thoroughness in all tasks, contributing to seamless operations.
• Discreet & Trustworthy: Maintains confidentiality and handles sensitive information with integrity.
• Strong Interpersonal Skills: Builds positive working relationships and demonstrates cultural awareness, especially in Indigenous contexts.
• Adaptable & Flexible: Adjusts to changing priorities and fast-paced environments with ease.
• Highly Organized: Manages multiple tasks, projects, and schedules efficiently.
• Proactive & Resourceful: Anticipates needs, takes initiative, and finds effective solutions independently.

Work Environment:

• Location: Remote (work at home), but must be based in Kamloops, BC.
• Hours: 40 hours per week with a flexible schedule; no weekend work required.

Reporting Structure:

• Reports directly to the Principal/Owner of ᐸᒥᐦᑖᐤ Pamihtâw Consulting Inc.

Compensation & Benefits:

Hourly Wage: $28.08 – $29.90/hour (includes EI, CPP, WCB, Vacation Pay, Health Benefits, & Pension)

Annual Salary: Approximately $54,756 – 58,305/year

Benefits:

• Full health and dental plan, pension
• Professional development opportunities
• Home office setup, including desk, laptop, peripherals, chair, and cell phone

How to Apply:

• Visit our website at www.pamihtaw.com for more information about our work. To apply, please send your resume and cover letter to journey@pamihtaw.com.

At ᐸᒥᐦᑖᐤ Pamihtâw Consulting Inc., we are committed to supporting Indigenous communities and enhancing opportunities for Indigenous peoples. This position gives preference to Indigenous applicants in alignment with both federal and provincial human rights legislation.

Indigenous Ancestry Requirement for ISET Funding: This position is funded under the Indigenous Skills and Employment Training (ISET) Program and requires that the selected candidate be of Indigenous ancestry (First Nations, Inuit, Métis, or urban/non-affiliated Indigenous). To qualify, candidates must obtain an ISET Referral from an authorized ATEC Employment Counselor, confirming their eligibility under the ISET Program.
Please Note: Only candidates who meet these eligibility criteria will be considered for this position. Candidates must complete the referral process prior to finalizing employment. The referral will be signed and submitted to ISET by the hiring manager upon hire, to ensure funding compliance. If the required referral is not provided, candidates will not be eligible for this role.

Application Deadline: 2024-12-06
Expected Start Date: 2024-12-16