Executive Assistant

We're Hiring: Executive Assistant

Location: Sudbury (In-Person | Occasional Travel Required)

Company: Creative Goat

Salary: $18–$20/hr (based on experience)

Creative Goat is seeking a proactive and highly organized Executive Assistant to support our President and Project Management team. This role is perfect for someone who thrives in a fast-paced, creative environment and has a strong eye for detail, solid communication skills, and the ability to stay two steps ahead. If you're great at organizing chaos and love being at the center of big ideas turning into real-world results—this role is for you.

Key Responsibilities:

1. Manage and organize emails on behalf of the President, ensuring timely responses and follow-ups.
2. Attend internal and external meetings to take accurate minutes and summarize key takeaways.
3. Review recorded meetings and extract action items, decisions, and deadlines.
4. Collaborate with the Project Manager to develop project proposals based on client deliverables and expectations.
5. Assist in writing and reviewing scope of work documents.
6. Follow up with team members and clients to ensure project progress and send timely updates.
7. Draft and send quotes for services after understanding project scope.
8. Conduct light research to support proposals, decision-making, and company presentations.
9. Occasionally accompany the President to meetings, events, or client visits (local travel required).
10. Assist with other administrative tasks as needed to support leadership and team operations.

Qualifications:

1. 2+ years of experience in an Executive Assistant, Administrative, or Project Coordinator role.
2. Strong written and verbal communication skills.
3. Ability to take clear, concise meeting minutes and extract key details from conversations.
4. Proficient with Microsoft Office, Google Workspace, and email management tools.
5. Comfortable working on multiple projects simultaneously in a dynamic environment.
6. Detail-oriented with excellent organizational and time management skills.
7. Professional demeanor and discretion in handling sensitive information.
8. Prior experience in project-based or technical/engineering environments is a plus.

At Creative Goat, we're not your typical company. We build innovative hardware solutions, and our success depends on great people behind the scenes making sure everything flows smoothly. If you’re a highly adaptable professional who thrives on structure, communication, and bringing order to a creative team—we want to hear from you.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative