Executive Assistant

Our client is searching for an Executive Assistant to join their team. This role will be responsible for taking direction, anticipating needs and executing tasks at the highest level. A successful candidate will be a relentless executor, a short thinker, and a confident operator who thrives in a high-energy, high-growth environment.

• Keep the CEO on track, schedule meetings, and ensure top priorities never slip
• Own projects, drive progress, and ensure deliverables happen with no loose ends
• Stand in for the CEO when needed, ask smart questions, take decisive notes, and follow up effectively
• Craft executive emails, reports, investor updates and team directives that align with the CEO’s voice
• Design high-quality Canva, PowerPoint, and Google Slide presentations for pitches, desks and reports
• Assist with campaigns, CRM, and digital brand building for the CEO and other companies in the portfolio
• Handle sensitive business, financial, and strategy-related matters with absolute trust
• Create structure from chaos, automate tasks, and enhance operational efficiency
• Leverage tools like HubSpot CRM, Asana, Microsoft 365, Dropbox, and AI platforms, or learn quickly

• Proficient with Microsoft Office Suite, including PowerPoint and Outlook Calendar
• Strong organizational and clerical skills
• Experience in administrative roles and customer service
• Familiarity with QuickBooks and bookkeeping practices
• Excellent phone etiquette and multi-line phone system experience
• Capable of data entry, filing, and proofreading
• Knowledge of Google Suite and DocuSign for document management
• Strong problem-solving skills with an attention to detail
• Shows initiative, with the ability to pivot and prioritize different projects

If you are interested in this role and meet the above criteria, please click the “Apply” button to send your resume directly to Tania Christensen.

Recruitment Partners Inc. is an Alberta-based, Alberta-focused recruitment firm dedicated to building long-term relationships while securing top talent for Alberta’s best employers.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries: Staffing and Recruiting