Executive Assistant

Job Overview

We are seeking a highly organized and proactive Executive Assistant (Bilingual Italian/ English) to support our executive team. The ideal candidate will be responsible for managing administrative tasks, coordinating schedules, and ensuring smooth operations within the office. This role requires exceptional communication skills, attention to detail, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Responsibilities

1. Manage correspondence through phone calls, emails, and other communication channels while maintaining professional phone etiquette.
2. Provide comprehensive administrative support to executives, including calendar management and scheduling meetings.
3. Prepare and organize documents, reports, and presentations as needed.
4. Assist with data entry and maintain accurate records in various systems.
5. Coordinate travel arrangements and itineraries for executives.
6. Attend client meetings with management staff as needed.
7. Handle clerical tasks such as filing, organizing office supplies, and maintaining a clean work environment.
8. Collaborate with team members to facilitate project completion and improve office efficiency.

Qualifications

1. Bilingual Italian/English.
2. 2+ years Executive Assistant, or Administrative experience supporting management.
3. Professional, positive, adaptable, organized, and entrepreneurial spirit.
4. Must have own transportation and be willing to travel with executives.
5. Be willing to work at reception desk once the new location is complete.
6. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite applications.
7. Strong organizational skills with the ability to prioritize tasks effectively.
8. Excellent phone etiquette and interpersonal communication skills.
9. Ability to perform data entry accurately and efficiently.
10. Familiarity with office phone systems and administrative processes.
11. Attention to detail and a commitment to maintaining confidentiality in all aspects of work.
12. Ability to obtain a passport and travel to Italy when needed would be an asset.

Compensation and Job Perks:

1. $25-$30/hour; depending upon experience.
2. Benefits after 3 months probation period.
3. Be part of history working with executive/management to set up first North American facility.
4. Work with a great team!

If you are a motivated individual looking to contribute to a dynamic team while advancing your career as an Executive Assistant, we encourage you to apply!

Apply Today!

Job Types: Full-time, Permanent

Schedule:

1. Day shift
2. Monday to Friday
3. Overtime

Experience:

1. executive assistant or related: 2 years (required)

Language:

1. Italian (preferred)

Licence/Certification:

1. G or G2 drivers licence (required)

Work Location: In person