Executive Assistant

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Aplin has partnered with a Multinational company in Kingsville, ON seeking an Executive Assistant. This will be a permanent opportunity! Relocation package is available!

Benefits & Perks:

• Compensation: Upto 120K + Relocation Package will be provided.
• Please note, that this role will be a fully on-site role at the client’s Kingsville Location.
• Permanent Opportunity + 3 Weeks’ Vacation + Amazing Health & Dental Benefits.

Responsibilities:

• Calendar Management: Coordinate and manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements. Prioritize meetings based on urgency and importance to help maintain their relationship with stakeholders, including external clients.
• Communication Management: Handles incoming and outgoing communications, including emails, phone calls, and written correspondence. Draft, review, and edit documents and reports as needed.
• Meeting Coordination: Organize and prepare meetings, including agendas, minutes, and follow-up on action items. Ensure all necessary materials and resources are available.
• Travel Arrangements: Arrange complex travel itineraries, including flights, accommodations, and transportation for domestic and international travel. Prepare detailed travel schedules.
• Administrative Support: Provide general administrative support, including filing, data entry, and maintaining office supplies. Handle sensitive information with discretion.
• Project Management: Assist with special projects and initiatives as assigned by the executive. Coordinate with other departments and external partners to ensure project goals are met.
• Event Planning: Organize and manage events, including executive retreats, corporate events, and client meetings. Handle logistics, invitations, and follow-up tasks. Manage vendors, budgets, logistics, and on-site coordination for both small and large events.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders. Act as a liaison between the executive and other team members or clients. Exhibit a high degree of professionalism, collaboration, and dependability, with a proactive “can do” attitude.
• Document Preparation: Create, prepare, and organize presentations for internal and external engagements. Prepare daily status updates and other crucial reports for leadership.
• Process Management: Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows.

Qualifications:

• Degree or Diploma in Administration or Business
• Must have over 5 years of Executive Assistant experience working for a large corporation and reporting to C-Suite level.
• Must be proficient in MS Office including Excel, PowerPoint, and Outlook.
• Will be required to travel to the US once every quarter.