Executive Assistant

Why join us?
We work and play in Canada’s most beautiful playground, Banff National Park, and you can too. Sunshine Village is the premier ski resort in Western Canada. If you want to be part of making our guests’ ski experience unforgettable and think a winter season skiing and riding on the best powder in the Rockies would be great too, then read on for more information...

Description

The Executive Assistant provides administrative support to the Chief Executive Officer, Chief Financial Officer, and Legal Counsel of Sunshine Village, while maintaining a high standard of professionalism, confidentiality, and teamwork. This role also oversees a variety of projects and requirements related to office administration, from building enhancements to maintenance through qualified sub-contractors and internal departmental resources, primarily at the Calgary Snow Central office. The Executive Assistant and Project Coordinator reports to the CEO, CFO and LC, respectively; and frequently liaises with the Calgary Snow Central and Executive Office on-mountain departments.

Job Functions

1. Perform a broad range of administrative duties with minimal supervision.
2. Prioritize and transcribe voicemail messages.
3. Maintain Executives’ calendars, arrange meetings and appointments, coordinate travel arrangements.
4. Attend meetings (Board, Executive, Management, Project Committees) and take minutes as needed.
5. Draft, compose and edit a variety of correspondence for signature.
6. Prepare expense reports, purchase orders, and disbursement requisitions.
7. Assist with the development of PowerPoints and presentations.
8. Interact with senior level individuals including managers, executives, and suppliers.
9. Handle and perform a variety of confidential duties.
10. Organize and maintain files (online and physical documentation).

1. Perform scheduled office inspections for safety, potential maintenance and/or enhancements.
2. Complete and organize required documentation for City of Calgary, permits, business licence, etc.
3. Collect competitive bids and quotes for office projects from various qualified sub-contractors.
4. Monitor and communicate safety requirements for projects and coordinate contractor documentation.
5. Communicate project ideas and plans effectively and efficiently with all involved internal departments and sub-contractors and help identify responsibilities as appropriate.
6. Monitor and manage performance of sub-contractors and internal departments on projects as necessary.
7. Perform ‘one-off’ office projects e.g., Christmas arrangements, holiday lighting, Canada Day décor, through qualified third parties and departmental resources.
8. Work with, and contribute to, the overall functions of the office, including assisting with guest interactions, communications, marketing, events, and seasonal sales initiatives, when requested.

1. Maintain positive relationships with internal, external stakeholders, contractors and consultants.
2. Be a professional and diplomatic representative for CEO & Calgary office on mountain.
3. Attend office management and safety meetings and be involved as needed.
4. Provide overall support to successful Calgary Sales Office operation.
5. Behave in alignment with Sunshine Vision, Mission and Goals.
6. Be flexible, successful at multi-tasking, and responsive to changing priorities and short-order requests.

This is a flexible, dynamic role - other duties may be requested and assigned from time to time.

Experience/Requirements

1. Completion of a post secondary degree, certificate, or training program – a combination of relevant experience will also be considered.
2. Previous experience in an administrative assistant role is preferred.
3. Excellent interpersonal and communication skills.
4. Advanced knowledge of and experience working with Microsoft Office suite of products (Word, Excel, PowerPoint and Outlook) and intermediate level of keyboarding skills are required.
5. Superior organizational, coordination and multi-tasking skills.
6. Must be neat, dependable and punctual.
7. Proven ability with sound judgment and high confidentiality.
8. Thoroughness, accuracy, and professionalism are essential.
9. Prepared to work flexible schedule (overtime, evening and weekends when required).
10. Occasional travel to Sunshine Village Ski and Snowboard Resort in Banff is required. Candidates are required to have a valid AB driver’s licence.

Additional Considerations

1. Employees must always be of sound mind, exhibit good judgment, and report to work fit for duty.
2. This role must maintain a high standard of professional conduct at all times, particularly when in uniform and knowingly acting as a company representative.
3. This is primarily an indoor role, but Sunshine Village Ski and Snowboard Resort is located in a remote, alpine environment. Preparedness to work outdoors is essential.
4. A business casual/professional wardrobe is required.

This role is subject to all terms and conditions of the Sunshine Village Employee Handbook and Policy Manual, and the Alberta Employment Standards Code.

The Perks:

• FREE - Your staff pass is your ticket to ride Sunshine!
• Ski & Ride – Free days & discounts at ski resorts across Canada
• Staff Events – Staff parties, BBQs, spring night skiing, dog sledding & more
• Career – Recognition programs & career development opportunities
• Wellness – Discounted fitness passes, yoga, onsite support & professional support
• Onsite discounts – Food & beverage, retail, & hotel stays
• Exclusive deals – Brand-named gear & local businesses
• And much, much more!

Can’t wait to get started? Great, because we can’t wait to hear from you! Click the Apply Online button below tell us why you’re the next awesome member of our team. Remember, we’re looking for people who will wow our guests, so start now and wow us.