Executive Assistant

Job Summary

This Executive Assistant provides direct support to two Vice Presidents, Commercial Financial Services in Southwestern Ontario. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other presentation materials.

Mobility required across the Golden Horseshoe, mainly from Oakville to Brantford. More details about the work arrangement can be discussed with the hiring managers.

Job Description

• Manage and maintain executive calendars, coordinate meetings/conferences, ensure all materials/packages, and catering requirements are provided.
• Act as the VP’s delegate for email and phone during absences, handle/forward issues, prioritizing for VP’s action upon return.
• For multi-channels develop communications, meeting/conference materials, forms, documents, presentations and spreadsheets.
• Coordinate all requirements, maintain appropriate records in managing the team; including preparing and verifying monthly expense claims and invoices, travel and other expenses, supplies, and updating vacation and absence for the VPs and their teams.
• Organize regular team meetings, employee recognition celebrations, and other team events.
• Maintain global distribution list and distributes group-wide communications.
• Raise awareness among the team, extend invitations to key business partners, maintain effective knowledge of all relevant resources and services available within organization.
• Collaborate with other EAs across the market to manage sponsorships, donations and other expense budget.
• Connect with external community stakeholders to assist with RBC market presence.

Must-have

• Excellent interpersonal, communication (written and verbal) skills with the ability to work with all levels of management and staff.
• Ability to take initiative, prioritize tasks, function independently, and work as part of a team.
• Ability to handle sensitive and confidential information with discretion.
• Superior attention to detail, calm under pressure and confidence.
• Innate ability to develop and maintain constructive and cooperative working relationships with individuals at all levels of the organization.
• Proficient with Microsoft applications such as Outlook, Word, Excel, Powerpoint.
• Comfortable learning RBC systems and tools such as Workday and other legacy and new digital systems and tools.

Nice-to-have

• Ability to anticipate needs, be resilient in challenging situations and persevere to get the job done.
• Professionalism, initiative, enthusiasm, energy, and a sense of urgency.
• 4+ years of Financial industry Executive Admin experience.

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software.

Additional Job Details

Address: 3405 HARVESTER RD: BURLINGTON

City: BURLINGTON

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: PERSONAL & COMMERCIAL BANKING

Job Type: Regular

Pay Type: Salaried

Posted Date: 2025-04-01

Application Deadline: 2025-04-15

Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above.

Inclusion and Equal Opportunity Employment

At RBC, we believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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