Executive Assistant

Are you ready to join a team recognized as a Platinum Certified Canada’s Best Managed Company and one of BC’s Top Employers? At Wesgroup Equipment, we’ve been supporting industries across Western Canada with our trusted family of brands, including Williams Machinery, Westerra Equipment, and WE Rent. With 9 locations across BC and Alberta, we offer premium and economy equipment solutions for industries like construction, warehousing, agriculture and more. Join our team of People-Focused Problem Solvers and build a career where your contributions truly make a difference!

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the CEO and executive team. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, excels at managing schedules, coordinating meetings, handling office operations, and assisting with HR and event planning. If you have strong communication skills, a high level of professionalism, and a passion for keeping things running smoothly, we want to hear from you!

Key Responsibilities:

• Manage CEO and executive calendars, schedule meetings, coordinate appointments and general day-to-day activities of the Executive team.
• Support day-to-day office operations, ensuring seamless workflow, orders office supplies and furniture. Maintains the office to be tidy and functional.
• Plans, coordinates, and schedules all aspects of executive and management meetings, including reserving and preparing facilities, preparing agendas, taking and distributing minutes, scheduling travel, if required.
• Prepares reports, letters, presentations, memos, and other business communications, as needed.
• Handle confidential information with discretion and professionalism.
• Works in close collaboration with employee volunteer committees to administer Company events, this includes social and fundraising events, and year-end holiday party.
• Supports the Manager in the Human Resources department with ad-hoc projects, including onboarding, report creation, and data management.
• Administers employee recognition programs.
• Professionally greets customers and vendors in person and on the phone.
• Demonstrates a positive team attitude with a willingness to learn.
• Handles mail and correspondence for the executive team.
• Arranges travel and accommodation, as required.
• Completes expense reports in accordance with allowable expense policy.
• Gatekeeper for the CEO.
• Other duties as assigned.

Knowledge, Skills and Abilities:

• High attention to detail, while being able to effectively see the big picture.
• Excels at planning and organizing.
• Ability to adapt to a fast-paced, and changing, work environment.
• Ability to take initiative in making decisions and troubleshooting problems.
• Highly self-motivated, positive, and enthusiastic.
• Superb verbal and written communication skills.
• Intermediate skills in Microsoft Office including Excel, Word, Outlook, PowerPoint, Teams and SharePoint.
• Ability to maintain a high level of confidentiality and professionalism.

Training, Education and Experience:

• 2-3+ years of previous experience in an executive assistant role.
• Experience with travel coordination and event planning is a plus.
• Diploma or certificate from an Office Administration program is considered an asset.

Compensation Package:

• Salary between $50,000 - $55,000 depending on skills and qualifications.
• Paid vacation.
• Medical and dental benefits.
• RRSP matching plan.

Values:

• Build trust – with customers and each other.
• Be a team player – commit to working together to win.
• Be customer-focused – “wow” customers so they become raving fans.
• Support community – care for our people, our community and our planet.
• Deliver results – know what you need to do and get it done.

Working Conditions:

The Executive Assistant is based out of the Surrey office and works 40 hours on average per week Monday to Friday.

Privacy Notice for Job Applicants:

By applying, you consent to share your name and email with our third-party assessment provider solely for assessment purposes, if required. We will manage your data confidentially and will not use it for any other purpose. If you have any concerns, please contact our HR department at careers@wesgroupequipment.com.

Selection Process Notification:

Due to the volume of applications, we will contact only the shortlisted candidates. Thank you for considering career opportunities with Wesgroup Equipment.