Executive Administrative Coordinator

Union Status: Exclusion - Non Union - NSPG

Closing Date: 10-Mar-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Justice is responsible for administering the province’s justice system. We support peoples’ rights, safety and access to justice through the department’s programs and services. We also provide legal services to government and its departments and agencies. We oversee policing and public safety and manage the court system and correctional services. We also provide victim services to the victims of crimes, enforce court-ordered and spousal support payments and manage the Nova Scotia Medical Examiner service.

About Our Opportunity

Under the direction of the Associate Deputy Minister, the Executive Administrative Coordinator provides executive level administrative support; coordinates a broad range of functions including scheduling, correspondence, budgeting, invoicing, and planning of events. The Executive Administrative Coordinator gathers, analyzes, and tracks information, assesses options, and makes recommendations where appropriate. This position acts as a primary contact internally including staff and senior officials and externally including external agencies, media and public, in a highly confidential environment. The Executive Administrative Coordinator also provides operational support to the Deputy Minister and Minister to ensure seamless coverage during periods of planned and unexpected absences.

Primary Accountabilities

• Tracking of data and processes, typing and proofreading correspondence and material, creating spreadsheets, and maintaining calendars.
• Developing and maintaining a variety of spreadsheets to track critical information.
• Maintaining a bring-forward system for appropriate follow-up by the incumbent.
• Responding to a wide variety of calls consistent with the areas of responsibility and making appropriate referrals on matters outside the scope of the position.

Qualifications and Experience

As our successful candidate, you hold a minimum of 3 years of related experience, in addition to one year of a commercial/business course. An equivalent combination of education/training and experience will be considered. You have experience and competency in an automated environment, with proficient and accurate typing, highly proficient in Microsoft applications, especially Word and Excel, and data entry skills. You have excellent time management and organizational skills which allow you to produce quality work while meeting deadlines. In addition, you have strong interpersonal and communication skills (both written and verbal) which assist you in building positive relationships with others. You possess sound judgement and tact, and you respect confidentiality.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Regular need to read and analyze information and significant time using a computer monitor.
• Must balance multiple priorities and the demand for accuracy and attention to detail are critical.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
• Countless career paths.
• A dynamic, client-focused office environment where service excellence and teamwork are our focus.

Pay Grade: EC 06

Salary Range: $2,081.28 - $2,601.60 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information. Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.