Executive Administrative Assistant, Registrar

Permanent Part-Time Executive Administrative Assistant, Registrar Out-of-Scope MCP 02 Liquor and Gaming Licensing Commission, Regina Vacancy #65 / F25

The Saskatchewan Liquor and Gaming Authority (SLGA) is seeking a self-motivated and detail-oriented individual to provide support as an Executive Administrative Assistant, Registrar within the Liquor and Gaming Licensing Commission office.

This permanent part-time opportunity requires you to work a minimum of 12 hours per week and is required to work on-site at the SLGA head office location.

The Executive Administrative Assistant, Registrar will demonstrate a commitment to excellence and provide superior administrative support to the Liquor and Gaming Licensing Commission Chair and its members.

• The position involves managing highly confidential verbal or written inquiries and applications for hearings received in the Commission office.

These inquiries and applications result from liquor, gaming, and cannabis sanctions, restrictions, refusals or bans imposed by the Saskatchewan Liquor and Gaming Authority (SLGA), Saskatchewan Gaming Corporation (SGC), Saskatchewan Indian Gaming Authority (SIGA), or Indigenous Gaming Regulators (IGR).

The position also entails creating hearing agendas and facilitating pre- and post-hearing communication between the Commission and appellants, relevant branches or authorities, and legal counsels.

A high level of independence, initiative, leadership, and teamwork are all essential aspects of this role.

Core Competencies

1. Accountability (Level A) – Takes responsibility for one’s own actions, behaviours, and commitments.
2. Communication (Level A) – Clearly presents and receives information.
3. Customer Service Excellence (Level B) – Anticipates problems and resolves issues.
4. Adaptability (Level A) – Responds positively to changing needs and conditions.
5. Teamwork (Level A) – Participates in team or group activities.

Primary Responsibilities

1. Provide efficient and effective executive administrative support and manage the daily operations of the office.
2. Manage the administration of the Saskatchewan Liquor and Gaming Licensing Commission office.
3. Receive, review and respond to all applications for appeal. If denied, contact the appellant to explain why and reference the appropriate section of The Saskatchewan Liquor and Gaming Regulation Act, 1997, or The Cannabis Control (Saskatchewan) Act or the casino’s ban or exclusion notification. If the application is accepted, create the file and obtain background information from SLGA, SGC, SIGA or IGR.
4. Advise the appellant of the hearing date, processes and expectations. Maintain accurate records of all applications and hearings.
5. Liaise with the prosecution’s legal counsel and the appellant or appellant’s legal counsel to ensure the appellant is prepared for the hearing.
6. Book a one-year block at hotels for meeting space and guest rooms for Commission members, alternating monthly between Regina and Saskatoon. Finalize requirements with the hotel each month and confirm meeting room is set up and equipped as needed for each hearing.
7. Communicate frequently by phone and e-mail with the Commission Chair and as needed with Commission members. Prepare and/or distribute monthly agendas to all hearing participants and inform them immediately of any last-minute adjournments, withdrawals, cancellations, illnesses, etc.
8. Courier the official documents, recording device and miscellaneous requirements to Commission members at the hotel the week of hearings.
9. Attend hearings, if requested, by the Commission Chair. Post-hearing, upload audio of hearings from the recording device to the office computer for storage.
10. Complete, check and process the travel expense claims and invoices. Edit and format decisions written by the Chair, Commission member or Commission’s legal counsel.
11. Distribute copies of decisions to all hearing participants.
12. Maintain electronic and paper files of decisions and motions. Update hearing statistics for the Auditor and information for the SLGA Annual Report.
13. Attend hearings when requested in-person or remote meetings to discuss Commission policy or procedure updates, orientation and relevant topics for appointed tribunals.
14. Prepare agendas for meetings, distribute background and reference information, arrange hotel facilities or remote access and send out follow-up summaries.

Required Technical Knowledge, Skills and Qualifications

Knowledge of applicable computer applications such as Microsoft Office (Word, Excel, PowerPoint).

Knowledge of office management and administrative procedures and protocols. Ability to input, edit, update, retrieve, merge, maintain, format, and transmit data and/or create reports, presentations and documents utilizing word processing, spreadsheets, communications and other software packages with speed and accuracy. Ability to establish and/or maintain office procedures such as using the telephone, handling mail and monitoring and ordering office supplies according to office protocols. Ability to operate, troubleshoot and/or maintain a variety of computerized business machines and office equipment to provide efficient delivery of service. Ability to accurately create, format and edit a variety of visually pleasing, clear, and presentable materials such as tables, forms, presentations and reports using advanced word processing functions, presentation, database, and spreadsheet software. Ability to establish and maintain electronic and paper filing systems for information to be readily retrieved. Ability to accurately perform a variety of mathematical calculations to verify financial or accounting information. Ability to accurately reconcile and verify invoices for payment in accordance with established policies and guidelines.

Travel Requirement

Travel as required.

Working Conditions

Office setting.

What We Offer

We offer a range of benefits to support the wellbeing and professional growth of our employees, including:

• Competitive Wages: $27.32 – $35.52 per hour.
• Professional Development: Access to training and development programs.
• Health and Safety: Comprehensive safety training.
• Positive Work Environment: A supportive and inclusive workplace culture.
• Comprehensive Benefits Package: Access to Employee and Family Assistance Plan (EFAP) resources and support for personal and professional challenges; matched pension; disability insurance; health and dental.

Both your cover letter and resume will be used in the screening process. You must clearly indicate how you have acquired the relevant technical knowledge outlined above. Candidates, who have been screened into the competition, will be required to participate in an assessment and interview. The successful candidate will be subject to the SLGA Criminal Record Check and Code of Conduct policies.

Application deadline: 11:59 pm, April 3, 2025

Vacancy number: 65F25

Expected Screening Start: April 4, 2025

Potential Start Date: April 14, 2025

SLGA is committed to achieving a representative workforce. We invite all qualified individuals to apply. Women, Indigenous people, persons with disabilities and visible minorities are encouraged to self-identify.