Executive Administrative Assistant

Summary

The Executive Assistant will provide high-level administrative support to multiple executives. The ideal candidate will have excellent organizational, time management, and communication skills, and the ability to multitask and work under pressure.

Responsibilities

• Manage, maintain, and prioritize the executive calendars, including organizing meetings and events, scheduling, sending reminders, and organizing catering when necessary.
• Coordinate all travel arrangements, booking flights, accommodations, and ground transportation.
• Prepare and submit expense reports.
• Manage administrative aspects of special projects assigned by the executive.
• Greet clients and visitors.
• Provide general administrative support, including answering phones, handling correspondence, and filing.
• Ability to work with Google Sheets, Powerpoint, Excel and other Microsoft Office applications to create and edit documents such as reports, presentations, and memos.
• Liaise with other EAs on behalf of the Executive.
• Act as a point of contact for the Executive.
• Take minutes during meetings, as required.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years of experience as an administrative assistant or in a related role.
• Excellent Microsoft Office knowledge.
• Knowledge of Google Sheets, Concur and SAP is helpful.
• Outstanding organizational and time management skills.
• Excellent written and verbal communication skills.
• Discretion and confidentiality.

Key Competencies

• Attention to detail
• Discretion and confidentiality
• Judgement and Problem-solving
• Analytical skills
• Ability to work independently and as part of a team
• Ability to thrive in a fast-paced environment

Physical Demands

• Primarily office environment
• May require extended periods of sitting and computer use
• Repetitive manual movements (e.g., data entry, using a mouse)

Notes

• This position may require occasional overtime.
• Travel may be required.

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.