Executive Administrative Assistant

About Clearway Rentals Inc.

Clearway Rentals Inc. is a dynamic, forward-thinking company providing high-quality rental solutions to businesses and individuals across multiple sectors. At Clearway, we are not just focused on growth in business—we are also deeply committed to giving back and helping all employees enjoy the work they do and look forward to coming to work each day. Our ministry efforts support churches, missionaries, and charitable organizations both locally and internationally, making a meaningful impact on lives around the world. We are looking for a dedicated Executive Team Administrative Assistant to help keep our executive leadership team running smoothly while supporting our broader mission.

Position Overview:

Clearway Rentals Inc. is seeking a highly organized, proactive, and detail-oriented Executive Team Administrative Assistant to provide day-to-day administrative support to the CEO and COO. This role requires someone who thrives in a fast-paced environment and enjoys managing multiple tasks, from executive support to HR-related responsibilities, as well as overseeing the company’s charitable initiatives.

This position will be responsible for supporting both senior executives in their day-to-day operations and assisting in the HR activities led by the COO and the Director of Rentals. Additionally, you will manage Clearway’s involvement in ministry and charitable outreach, ensuring our impact reaches communities both locally and globally.

Key Responsibilities:

1. Executive Support:

• Provide high-level administrative support to the CEO and COO, including calendar management, meeting coordination, and time management.
• Prepare documents, presentations, and reports for executive meetings and other key events.
• Handle confidential and sensitive information with discretion.
• Manage incoming calls, emails, and correspondence for the CEO and COO.
• Assist in planning and coordinating corporate events, board meetings, and other special projects.

• Oversee Clearway's ministry programs, supporting churches, missionaries, and charitable organizations locally and globally.
• Track and manage donation records, ministry outreach activities, and partner relationships.
• Ensure clear and consistent communication with ministry partners and internal teams.

• Support the COO and Director of Rentals in HR-related responsibilities, such as recruitment, onboarding, and employee communications.
• Assist with the implementation of HR programs, policies, and initiatives.
• Help maintain employee records and assist with performance reviews and other HR documentation.
• Coordinate training and development opportunities for employees.

• Maintain efficient office operations, including supply management and filing systems.
• Provide backup support to other administrative team members as needed.
• Assist with special projects and ad hoc tasks as assigned by the Executive Team.

Qualifications & Skills

1. Experience:

• Minimum 3 years of experience in an administrative support role, ideally providing assistance to executives and/or directors.
• Experience in HR support or HR-related tasks is a strong asset.
• Knowledge of nonprofit, ministry, or charitable outreach is a plus.

• Excellent organizational and multitasking abilities with strong attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Strong verbal and written communication skills with a professional and approachable demeanor.
• Ability to manage time effectively, prioritize tasks, and meet deadlines.
• Problem-solving skills with the ability to work independently and as part of a team.

• Positive, proactive, and solutions-oriented approach to challenges.
• Compassionate, with a genuine interest in Clearway’s ministry initiatives and supporting local and global communities.
• Flexible and adaptable to changing priorities in a fast-paced environment.
• Strong interpersonal skills and ability to build relationships with internal teams, and external partners.

Why Join Clearway Rentals Inc.?

• Impact: Be part of a company that is actively involved in charitable outreach, making a meaningful difference in communities locally and around the world.
• Supportive Environment: Work alongside a dedicated executive team in a collaborative and growth-oriented environment.
• Career Growth: Opportunities for career advancement and professional development.
• Competitive Compensation: A competitive salary and extended health benefits package.

How to Apply:

Please submit your resume and a cover letter outlining your experience and why you're a great fit for this position to olsonj@clearwaybc.ca. We look forward to hearing from you!