Events Specialist

Connecting you to Administration jobs in Calgary!

ABOUT STAFFING recruiters are Alberta’s experts in connecting candidates with Administration jobs. We focus on temporary, direct hire and temporary-to-direct hire placements in the corporate, industrial, management, and technical fields. We specialize in providing solutions for organizations that urgently need positions filled or that require confidentiality, which means you receive exclusive access to opportunities often unavailable anywhere else.

About Staffing’s recruitment specialists believe in a human-to-human approach to hiring. We read your resume, conduct person-to-person interviews, and make our matches to jobs based on what will benefit both the employee and the employer. As Master’s at Matching Culture, we can connect you with an extensive network of reputable employers. We evaluate each employer’s expectations, opportunities, and qualification and skill requirements, as well as their corporate culture. We use this information to do our best to place you in a position that aligns with your goals, motivations, personality, and values.

Job ID: 42129

Job Type: Direct Hire

Category: Administration

Our international client is looking to bring on an Events Specialist to be based out of their Calgary office. This role will be spearheading internal events, focused on, but not limited to, their west coast offices.

The ideal candidate will have an event planning background, ideally with experience rooted in the hospitality sector. This role entails meticulous full cycle event execution in a fast-paced environment, requiring organizational excellence, superb interpersonal skills, and the ability to troubleshoot with ease, all while maintaining consistent communication with various stakeholders.

This is a front-facing role that requires the highest level of polished professionalism at all times, agility, calmness under pressure, and a strong ambassadorship for this elite brand.

Duties and Responsibilities:

• Coordinate and facilitate large events for external clients, as well as internal/virtual events, attending as needed to ensure their smooth execution.
• Utilize project management platforms to create event reports (recording, presence, post-event analysis).
• Adhere to event budget requirements, keeping track of vendor invoice payments and maintaining strong relationships with preferred vendors.
• Other duties as assigned.

Education:

• Post secondary education in Communications, Business Administration and/or Event Management.
• Certified Meeting Professionals (CMP) designation considered a huge asset.

Qualifications:

• Valid driver’s licence and reliable vehicle.
• Valid Canadian passport and ability to travel to Western Canada/US.
• Successfully complete a criminal background check.
• Proficiency with document and event management systems (CVENT, Vuture, etc.) and online meeting platforms (MS Teams, Zoom, ON24, etc.).

Experience:

• 3+ years of large scale event management experience, preferably in the hotel/hospitality industry.
• Experience in project/vendor management, and reviewing/negotiating vendor contracts.
• Experience delivering events in all mediums (in-person, virtual and hybrid).

Skills:

• Professional, positive and forward thinking personality.
• Excellent communication and interpersonal skills.
• High attention to detail and organization.
• Level-headed, able to remain calm under pressure and flourish in a fast-paced environment.
• Outstanding time management skills, able to meet strict deadlines with ease.
• Proactive, able to think critically/strategically and solve problems before they arise.
• Adaptable and flexible, able to function effectively autonomously as well as in a team environment.
• Maintain a comprehensive understanding of the latest digital trends and best practices.

Base Salary: $70,000 – 80,000+ per year

• Salary based on experience.

Work Hours:

• Full time hours.
• Flexible work hours based on events (early morning, evening and weekend availability as needed).
• Hybrid work environment (2-3 days in office per week).

Remote Work:

• This position operates on a hybrid work model.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

The About Staffing Team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

Equity. Diversity. Inclusion. At About Staffing EDI has always been a business priority and is continually upheld in our business practices. We accept applications from everyone, and pride ourselves on being an equal opportunity employer.

We are inclusive, we listen and treat others with respect and sincerity, no matter the visible or invisible differences. We are committed to fostering an environment where everyone is heard and valued. You Be You—we insist.

More on About Staffing

Since 1996, About Staffing has been connecting exceptional candidates with Canada’s greatest employers from all industries and sectors. We take pride in making meaningful workplace connections and invite you to join the About Staffing community of professionals.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

If you don’t hear from us, do not be alarmed. A recruiter will keep your resume on file for future opportunities. If and when a position vacancy becomes available and you meet the requirements, a recruiter will reach out to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administrative jobs so check back with us regularly.

Please reference Job ID: 42129 in your application.