Event Specialist

Position Overview

The Event Specialist is responsible for the delivery and administration of the firm’s events services provided to clients (internal and external).

Key Accountabilities

1. Plan and execute client and firm events across all offices. Coordinate all aspects of event delivery (venue, food, alcohol, equipment, set-up, communications, guest reception, programs, travel, etc.) to ensure execution exceeds stakeholder expectations.
2. Source, recommend, and engage venues and vendors. Act as the liaison to communicate business requirements and oversee the delivery of solutions.
3. Manage event logistics, including establishing event schedule, building client lists, creating and distributing invitations, and tracking RSVPs.
4. Work with internal stakeholders to conceptualize, create, edit and produce video templates, content and materials.
5. Monitor, track, and maintain detailed costing and expenditure for all events and review anomalies or significant variances with Manager.
6. Provide post-event recaps, budget analysis, and participant feedback, and make recommendations for improvements.
7. Keep abreast of new trends, spaces, destinations, and restaurants, and make recommendations to Manager.
8. Work closely with the Marketing & Business Development team, and stakeholders across the firm, to ensure best-in-class service standards are met for all events.
9. Provide backup support to team members for firm tickets (season tickets for all sporting events) and firm branded merchandise and gifts for client and internal events and initiatives.
10. Participate in various department projects and initiatives as required.

Attributes & Experience

1. Post-secondary degree or diploma in a related field (e.g. business administration, marketing) or equivalent experience to successfully complete the essential requirements of the role.
2. 3+ years of experience planning events in a professional services environment.
3. Bilingual (French and English) is desired.
4. Experience with video production and editing is an asset.
5. Experience working with Keynote and Adobe Creative Suite, including Adobe After Effects, Adobe Premiere Pro, and basic Adobe Photoshop is an asset.
6. Proficient in MS Office product suite.
7. Experience working with a CRM database (InterAction preferred) is an asset.
8. Experience with built-in and portable communication and presentation equipment is an asset.
9. Knowledge of trending tastes in food, beverage, and entertainment, and the government regulations and requirements regarding the serving and licensing of alcohol.
10. Excellent client service orientation combined with the ability to manage shifting priorities and multiple client needs at the same time.
11. Excellent communication skills (verbal and written) with the ability to interact with individuals at all levels within the organization with tact and diplomacy.
12. Strong interpersonal skills with the ability to work well both independently and collaboratively within a team environment.
13. Ability to plan, organize, schedule and deliver within tight deadlines in a high-pressure environment.
14. Sound judgment including the ability to deal with confidential information with utmost discretion.
15. Flexibility to work evenings and weekends as needed; occasional travel may be necessary.

Additional Information

This position is part of our hybrid work model with 4 days in the office per week. As part of our onboarding, new hires are required to be in the office more often for the first few months of employment to ensure they receive the requisite cross training.