Event planner (Halifax Tower Hotel Ltd.)

Job Details

Location: 88 Chain Lake Drive Halifax, NS, B3S 1A2
Salary: 23.00 hourly, 40 hours per week / Minimum wage is guaranteed
Terms of Employment: Permanent employment / Full time (Day, Evening, Night)
Start Date: Starts as soon as possible
Vacancies: 1 vacancy

Overview
Languages: English
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 5 years or more
Number of Participants: Up to 10 participants / 10-49 participants

Responsibilities
Tasks:

1. Develop risk management plans
2. Promote conference and meeting services or special events
3. Develop and monitor emergency security plans
4. Inspect and select sites
5. Develop marketing and communication plans
6. Develop media strategies and public relations activities
7. Recruit, hire and supervise staff and/or volunteers
8. Prepare, present and manage budgets
9. Develop financial procedures
10. Develop sponsorship, partnership or fundraising programs
11. Review bids and negotiate costs
12. Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
13. Administer revenues and expenditures and assist in preparing financial reports
14. Arrange for production or purchase of promotional products
15. Arrange for shipping, receiving and storage
16. Assist in budget preparation
17. Assist in site selection and attend to related details
18. Co-ordinate and monitor conference and meeting activities and attend to related details
19. Co-ordinate media services
20. Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
21. Confirm and co-ordinate speakers
22. Implement registration systems
23. Implement social programs, food and beverage, transportation, and other services
24. Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
25. Plan and arrange for accommodation and transportation services
26. Plan and arrange for trade shows and exhibits
27. Plan schedules, goals and objectives
28. Develop registration systems and information materials
29. Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
30. Research and design special events programs
31. Plan for VIP arrangements
32. Plan for on-site offices
33. Plan for traffic and crowd control and security
34. Plan for social events and guest programs
35. Develop policies and procedures and attend to other management responsibilities
36. Prepare final financial and other reports
37. Manage Event Logistics
38. Plan and oversee Webinars
39. Identify human resources requirements
40. Develop and implement business plans

Supervision:
5-10 people
Staff in various areas of responsibility

Experience and Specialization:
Computer and technology knowledge
Google Docs
Database software
MS Office

Area of Work Experience:
Hotel, motel, resort

Additional Information
Security and Safety: Criminal record check

Work Conditions and Physical Capabilities:
Attention to detail
Work under pressure
Tight deadlines
Fast-paced environment
Overtime required

Personal Suitability:
Accurate
Client focus
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Initiative
Organized
Team player

Employment Groups:
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada

Who Can Apply to This Job?
The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

How to Apply
By email: careers.halifaxtower@gmail.com

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