Event Coordinator — Job ID 202506

ventureLAB is a not-for-profit leading global founder community for hardware technology and enterprise software companies in Canada. Our organization is led by seasoned entrepreneurs and business leaders with decades of industry experience in building IP-rich start-ups, scale-ups, and global multinationals to help businesses scale. Located at the heart of Ontario’s innovation corridor in York Region, ventureLAB is part of one of the biggest and most diverse tech communities in Canada. Since 2011, ventureLAB has enabled over 4,000 tech ventures to create over 6,800 jobs and raise more than $420 million in investment capital through our initiatives focused on raising capital, talent retention, technology and IP commercialization, and customer acquisition. Together with our community of entrepreneurs, innovators, investors, and partners, we enable technology startups to accelerate the commercialization of transformational products on a global scale. ventureLAB is home to the Hardware Catalyst Initiative — Canada’s only lab and incubator for hardware and semiconductor-focused companies.

Our Mission

Powering hardtech founders to build and scale globally competitive ventures that advance Canada's knowledge-based economy.

Our Vision

Born Global. Built to Scale. Inclusive by Design. Inspire a new generation of global founders who choose Canada to scale IP-rich tech titans creating innovative hardware and scale-ready enterprise software solutions that transform communities and establish a blueprint for a more sustainable, inclusive tech ecosystem.

Our Values — Team RIVIR

• Relentless: We are tenacious and resilient. We follow through and remove roadblocks so together we succeed and go further.
• Inclusive: We are empathetic, open-minded and collaborate respectfully so that we build trust with each other and value diverse opinions, ideas and perspectives to learn and make better decisions.
• Visionary: We inspire bold futures with our founders, team, partners and community by challenging each other respectfully and thinking differently.
• Innovative: We celebrate ingenuity and empower the team to create new ideas, processes and strategies. We are curious and resourceful by asking questions for clarity.
• Results: We are proactive and plan. We are accountable and focused. We are direct and transparent through fact-based discussions.

ventureLAB is made up of passionate, driven individuals, and is growing quickly. It is a fast-paced, flexible environment where individual contributors make a big difference and work collaboratively to achieve shared goals. We are proud to be one of Canada’s Most Admired Corporate Cultures and a Great Place to Work.

Job Summary

ventureLAB is seeking a highly organized and detail-oriented Event Coordinator to help oversee the seamless execution of in-person events hosted by both ventureLAB and our stakeholders. This role serves as the on-site point of contact for event hosts and attendees. You will play a key role in creating a welcoming environment and ensuring a memorable and engaging experience for all guests.

The Coordinator will report to ventureLAB’s Events Manager, working collaboratively and cross-functionally with other departments to conceptualize, execute, and promote ventureLAB’s events.

Key Responsibilities

• Event Planning & Coordination:
  
  • Assist in the planning and execution of events, ensuring all logistical elements are aligned with the event objectives.
  • Manage ventureLAB’s event calendar, event intakes, general event inbox and perform other administrative responsibilities.
  • Assist with communication to the organization on upcoming events to ensure visibility and alignment.
  • Work cross-departmentally to support in the execution of events to ensure alignment with ventureLAB’s brand and vision.
  • Assist in the execution of ventureLAB's signature large scale events such as HardTech Summit.
• On-Site Event Management:
  
  • Serve as the primary point of contact for small to medium sized events to ensure smooth operations.
  • Oversee event setup, registration, audiovisual setup, catering, and other logistical aspects as needed.
  • Coordinate with stakeholders and internal teams to ensure all deliverables are met.
  • Troubleshoot and resolve any on-site issues promptly and professionally, escalating issues to appropriate team members in a timely manner.
• Post-Event Activities:
  
  • Collect feedback from stakeholders and attendees to measure event success.
  • Suggest improvements for future events based on data and experiences.

Qualifications

• Experience:
  
  • 1+ years of experience in event coordination, experience in a not-for-profit or government organization is an asset.
• Skills:
  
  • Demonstrate great interpersonal skills along with excellent verbal and written communication skills.
  • Must be a hands-on self-starter with the ability to manage multiple events and respond to changes in priorities.
  • Experience with event management best practices in deploying various meetings, delivering in an in-person, virtual or hybrid environment, and comfortably using technology to facilitate events and planning activities.
  • Strong ability to work as part of a team and independently.
• Education:
  
  • Completion of a post-secondary education in Hospitality Management, Event Management or a related field.
• Additional Requirements:
  
  • Access to reliable transportation to attend events in person.
  • Physical ability to lift and move event materials (up to 25 lbs.).
  • Ability to travel domestically and internationally, as needed.
  • Ability to work flexible hours, including evenings and weekends, as required by event schedules.

What We Offer:

Salary Range: $60,000 to $65,000 CAD per annum

In addition to salary, ventureLAB offers a comprehensive benefits package, learning and development opportunities and 4 weeks vacation.

Location of Work

According to ventureLAB’s Hybrid Work Policy, this role is an on-site essential role and works on-site from the office five days a week (Monday to Friday).

How to Apply

Apply by March 14, 2025 to hr@venturelab.ca quoting “Event Coordinator – Job ID 202506” in the subject line. Include your resume and a brief note telling us why you’d be a great addition to the ventureLAB team. Early submissions are encouraged as applications will be reviewed on a rolling basis.

At ventureLAB, we value diversity, inclusion, and respect. Diverse experience, perspectives, and backgrounds bring great ideas and create stronger teams — we embrace it, because we know that by including everyone, we all thrive. Accommodations are available on request for candidates with disabilities taking part in the recruitment process.

We thank all applicants for their interest, however, only qualified candidates will be contacted.