Estimator-Project Manager

Reporting to the President, General Manager, the incumbent is responsible for directing,
planning and controlling the activities of the projects assigned to him/her in order to deliver the projects to
clients according to contractual requirements and in compliance with established deadlines and budgets. He/she
must ensure that contracts are executed in accordance with what was tendered.

Level of authority
The following positions report to the incumbent:

• Group leaders

Tasks and responsibilities:

1. Estimation component:
   Performs a weekly check in the SEAO virtual plan room to know the projects available and of interest to the organization and analyze them with a view to submitting a bid.
2. Receives requests for bids from clients, analyzes the projects and verifies their feasibility (requirements, processes, prescribed deadlines) in order to decide whether or not to submit a bid.
3. Analyzes the documents, plans and specifications provided, conducts a site visit if necessary, conceptualizes the stages of work, identifies the needs in equipment, tools and materials, etc., the quantities and labor costs to estimate the actual costs of carrying out the project.
4. Conducts, if necessary, a site visit to note the specifications of the project to be bid and ensures compliance with the rules regarding health and safety at work on sites.
5. Takes measurements of quantities and materials on the plans and the needs in equipment, tools and materials, the quantities and labor costs.
6. Communicates as needed with certain suppliers and subcontractors to obtain technical information or make price requests for the design of bids and, if necessary, negotiates the costs.
7. Analyzes the content of bids received from suppliers and subcontractors, verifies their compliance with the expected requirements of the bid and transposes the final data into its bids.
8. Prepares bids using the applicable tool by integrating the costs of materials, equipment, tools, labor and other applicable costs (administration and profit costs). Ensures compliance with the laws and standards in force applicable to its sector and the standards prescribed by the company (e.g.: sale price, delivery time, etc.) and the deadline for closing calls for tenders if applicable in the exercise of bids.
9. presents any bid with a value equal to or greater than $500K to the President, General Manager for validation and final approval before sending to the clients.
10. Sends the submission to clients within the prescribed time frame, ensuring that all required documents are included in the submission.
11. Follows up on any submission sent to clients within a maximum of 48 hours aimed at securing the contract and updates the Submission Tracking Table (registration, acceptance or refusal, reasons for refusal) for analysis.
12. Ensures that the price list of suppliers and subcontractors is updated.
13. Ensures that the client’s Purchase Order is received upon approval of the submission on their part for the opening of the project.

Project Management Component:

1. Ensures the project is included in the production schedule.
2. Submits for approval the technical sheets and other documents required by the contracting authority.
3. Prepares and places purchase orders with subcontractors if applicable and with suppliers for the purchase of materials and transmits a copy of his/her purchase orders to accounting for subsequent verification with supplier invoices.
4. Releases orders to suppliers at the appropriate time in order to supply construction sites within the prescribed timeframes.
5. Follows up on the status of his/her orders with suppliers in order to ensure the supply of construction sites within the prescribed timeframes.
6. Checks, approves and codifies supplier invoices for his/her projects and transmits them to accounting.
7. Establishes detailed planning and scheduling of projects in order to follow the schedule for the execution of work.
8. Plans and communicates site assignments to group leaders.
9. Confirms the start date of work to clients.
10. Prepares the group leader’s file containing all the information necessary for the proper completion of work and ensures constant communication with them.
11. Leads his/her start-up meetings with his/her group leaders to explain the project and ensure a common understanding of the project to be carried out.
12. Attends site meetings to which he/she is summoned.
13. Ensures the implementation and compliance with the Health and Safety Prevention Program at work sites in collaboration with the group leaders.
14. Maintains and ensures the quality control process in conjunction with the leaders of group and ensures compliance with procedures in order to minimize deficiencies in projects.
15. Coordinates requests for site opening and closing (CNESST) with the administrative assistant.

Others section:

1. Informs the President, CEO of any major event affecting or likely to affect the completion of current projects (supply problem, accident, serious breakdown, etc.).
2. Presents a weekly report to the President, CEO on current projects and their progress and a monthly report on the financial situation of each of his projects.
3. Actively participates in the various meetings for which his presence is required.
4. Develops a relationship of trust and maintains a professional image of the company with customers, suppliers and other employees in order to preserve the business relationship.
5. Maintains his work environment clean and orderly and participates in the maintenance common areas.
6. Completes his/her timesheet daily with the tool applicable to his/her function so that it is transmitted within the required time frame for payroll processing.
7. Complies at all times with the company's policies and procedures applicable to his/her function.
8. Ensures that all documents produced or received in the exercise of his/her functions are codified and classified in accordance with the established procedure.
9. Maintains a positive and respectful work environment likely to attract, retain and motivate the most qualified employees at all levels.
10. Performs any other tasks required by his/her immediate superior in support of the entire team in achieving results.

Experience:
A minimum of 5 years of experience in project management in the field of the company's activities.

Skills:
Excellent knowledge of the company's sector of activity.
Excellent knowledge of the company's processes.
In-depth knowledge of estimation and project management.
Master the reading and understanding of plans and specifications in their sector.
Ability to imagine the structure of an entire project to transpose it into an estimate.
Very good knowledge of the laws, standards and regulations in their sector.
Excellent leadership, interpersonal skills and very strong aptitude for teamwork.
Able to deliver good quality intervention to group leaders who ensure optimal operation of construction sites (mastery of their files).
Autonomous with a high sense of responsibilities.
Good judgment to analyze problematic situations and provide solutions.
A critical mind, a sense of analysis and high judgment.
Insight to look at operations proactively to ensure having the best operating and delegation structure.
Demonstrates a high degree of professionalism.
Ability to manage multiple projects simultaneously and work in compliance with sometimes tight deadlines while maintaining attention to detail and precision.
Rigor, integrity and performs work according to the highest quality standards.
Have an excellent sense of priorities, planning and organization.
Have strong negotiation skills.
Very good knowledge of using Office Suite tools (Word, Excel advanced and Outlook).
Knowledge of project management software (an asset).
Results-oriented.
Possess the “Health and Safety on construction sites” card issued by the ASP Construction.
Bilingual in speaking and writing.
Own a vehicle, and able to travel as needed and holds a valid driver’s license.

Education:
University degree in civil engineering.
A PMP (Project Management Professional) certification or Certification in Project and Site Management from the ACQ or any other combination of training and relevant experience related to the position (an asset).

Performance measures:
The incumbent will be evaluated more precisely on the following factors:
Customer follow-ups on its submissions and during projects carried out within the prescribed deadlines.
Ability to finalize the sale with the customer.
Existence of tools and a project management methodology implemented and efficient.
The existence of a report for the general management on the progress of projects and which covers all areas: stages, quality, deadline and profitability.
The level of performance of the staff under his authority and the achievement of objectives.
The profitability expected and achieved by project.
Ability to respond accurately and quickly to questions from group leaders, of customers and internal collaborators (mastery of his files).
Demonstrates his ability and competence to find effective and optimal solutions to the various problems encountered.
Achieves an optimal level of satisfaction of group leaders in terms of support, orientation and precision of information.
Accuracy of his submissions in comparison with the real costs of the projects.
Ability to enter data into the system tools without error. The information is reliable.
Quality of customer service - internal and external. Zero customer complaints about the business relationship.