Equipment Coordinator

Overview

Assists the Divisional Equipment Manager with the coordination of the equipment and licensed vehicle inventory, maintenance and repair work, and dispatch of technicians. Reconciles monthly billing to projects for company-owned equipment and vehicles.

What you will be doing

• Coordinates and maintains equipment documentation and records for assigned projects or Division, including serial numbers, VIN, models, title, insurance, rental, and usage rates.
• Coordinates and codes usage reports and invoices to ensure on-time payment with equipment rentals and project costs.
• Supports accounting team with invoice reconciliation for month-end and annual processes.
• Processes Bill of Sale documents at the direction of the Divisional Equipment Manager.
• Coordinates and tracks all equipment and vehicle licensing, inspections, maintenance, and repairs to assigned projects or Division. Establishes and maintains equipment records and database for all regions within JD Edwards.
• Initiates and monitors fuel card program for company vehicles and employee allowance program. Submits reporting to HR and payroll within prescribed timeline to ensure accurate employee fuel taxation in alignment with company policy and agency regulations.
• Manages Toll Roads account and code report for approved users.
• Submits weekly Mechanic’s timesheets to payroll.
• Maintains knowledge of Company’s values and strategic goals.
• Performs additional assignments per management’s direction.

What we are looking for

• Associate’s Degree in Construction Management, Diesel/Automotive Technology, Heavy Equipment Technology, or Mechanical Engineering Technology preferred.
• 2+ years of experience with construction equipment planning, scheduling, basic budgeting, and basic accounting practices required.
• Experience with Oracle JD Edwards ERP Systems, DAS, and Bottomline TAP preferred.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, etc.) preferred.

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program.
• Industry-leading 401(k)/RRSP.
• Medical/Extended Health Care, Dental, Vision, and/or Provincial Medical.
• Wellness benefits & Employee Assistance Program.
• Tuition Reimbursement Program.

We are an EEO/AA/ADA/Veterans employer.

Salary Min

USD $29.00/Hr.

Salary Max

USD $35.00/Hr.