Engineering Office Administrator

We’re all about the craft.

KF Aerospace is proud to deliver innovative aircraft services for corporate, commercial, and military customers worldwide. Launched in 1970 out of British Columbia’s beautiful city of Kelowna, KF has grown to specialize in a wide range of aviation services including maintenance and modifications, cargo operations, military pilot training and aircraft leasing. With facilities across Canada, KF is home to over 1,100 highly skilled individuals. Our passion for our craft fuels every project we touch.

JOB OVERVIEW

The Engineering Office Administrator reports to the Director of Engineering and is responsible for assisting with the overall day-to-day administrative functions of the department.

DUTIES AND RESPONSIBILITIES

• Perform administrative and secretarial duties as required by daily operations in the Engineering office such as scanning, filing, preparing business documentation, etc.
• Maintain Engineering Project, Repair and RES filing systems (Laserfiche and hard copy), updating and reorganizing files when necessary.
• Coordinate office activities and schedules to ensure smooth office operations.
• Prepare documents, spreadsheets, and tracking procedures as necessary.
• Receive and distribute incoming mail; send and track courier packages.
• Assist in travel arrangements for the Department’s staff; maintain away-from-office schedules and calendars for the department, prepare expense reports, and timesheet reconciliation.
• Assist in scheduling and tracking department training; help maintain confidential personnel files and records.
• Process and file department invoices / billing.
• Maintain Department supplies for the staff and office equipment.
• Transport Canada Liaison.
• Office services co-ordination.
• Assist in preparing for audits.
• Creation and Tracking of MCO and related functions within M3
  • Setup PO’s.
  • Setup of MCO’s.
  • Setup of WO’s/Operations.
  • Initiate invoices and payments for engineering projects.
  • Work directly with accounting, billing and purchasing.

REQUIREMENTS

• Exemplary customer relation skills with a professional approach.
• Self-motivated team player comfortable in a highly technical, creative environment.
• Ability to multi-task and handle a heavy volume workload accurately and in a timely manner.
• High school diploma.
• Completion of post secondary office administration program or equivalent experience.
• Minimum of three years of previous office experience.
• Intermediate level of MS Office.

BENEFITS

Full-Time staff benefits include (but are not limited to):

• Health and Dental.
• Short & Long-Term Disability.
• Health Spending Account and Personal (Wellness) Account.
• Paid vacation and Personal time off.
• The opportunity to bank overtime.
• Pension matching plan and voluntary RRSP.
• Employee & Family Assistance Program.
• A bonus program based on organizational performance.

SALARY

This position is wage band level 4, approximately $45,000-$56,000.

HOW TO APPLY

Be a part of our craft. Apply for the Engineering Office Administrator position at kfaero.ca/careers today!