Election Specialist, Third Party Advertisers, Political Parties & Slates

We are excited to share that we have a new opportunity to join our growing Election’s team!

The Edmonton Election is a large-scale, complex, highly legislated civic project that is held every four years, featuring tight timelines and a broad range of stakeholders. It is a project that requires agility, precision, and dedication, offering a unique opportunity to contribute to a process that enables Edmontonians to vote for Mayor, Council, and Edmonton Public or Edmonton Catholic school board trustees.

As our Election Specialist, Third Party Advertisers, Political Parties & Slates, you would facilitate legislatively compliant processes for third party advertiser (TPA) registration, political parties and slates of candidates, and financial disclosures for these entities, ensuring processes are efficient, accessible and operationally viable. Many of these processes are new or require significant updates from previous elections due to recent legislation changes.

What will you do?

• Engage with TPAs, Political Parties and Slates of Candidates, and respond to public inquiries, ensuring proper escalation of any complex inquiries and that interactions remain aligned with Edmonton Elections nonpartisan role as election administrators.
• Manage and receive complaints regarding TPAs, Political Parties and Slates registration processes and assist in determining if they need to be reported to the Elections Commissioner.
• Ensure Political Party and Slate information is entered into ELMS and or web-based solutions with accuracy and attention to detail, following up as necessary if information is missing.
• Develop and maintain tools and resources such as How-To Guides and FAQ documents for TPAs and Political Parties and Slates of Candidates.
• Assist in reviewing any financial reporting and required financial disclosures, and assist in writing any reports to Council and the Elections Commissioner.
• Assist operational implementation of election day processes.

• University degree in public administration, political science, business administration, urban planning, human geography or a related field.
• 2+ years of progressively responsible experience in a complex and highly legislated environment, contributing strategically to operational success through policy, research, analysis, and project implementation.
• Experience in understanding and applying federal, provincial, and municipal legislation and regulations, e.g., MGA, LAEA, and FOIP Act.

Assets:

• Experience specifically with conducting elections.
• Project management designation.

Skills required for success:

• Knowledge and experience in business planning and project management.
• General understanding of planning and project management principles and SOP development.
• Knowledge of research methodology, including design and implementation, data collection, and trend and results analysis and presentation.
• Knowledge of local government processes, the Municipal Government Act, Local Authorities Election Act, and Freedom of Information & Protection of Privacy Act.
• Excellent communication skills, both written and verbal. Must be able to communicate in a professional manner while maintaining complete neutrality during interactions with the public.
• Superior customer service skills and experience working with a diverse range of people in a helpful and positive manner.
• Ability to learn and adapt quickly in diverse areas such as policy and legislative analysis, business process development, and project management.
• Able to work under pressure and meet strict statutory deadlines, in a sometimes stressful environment. Able to handle a high volume of work, especially during peak times.
• Excellent organizational, time management and prioritization skills.
• Strong record keeping knowledge and skills.
• Strong attention to detail is required.
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm).
• Embracing a culture of equity, diversity, reconciliation and inclusion.

Conditions of Employment:

• Police Information Check.

Work Environment:

• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
• Possible Evening and Weekend Work: Availability to work evenings and weekends may be required during peak periods to ensure operational efficiency and meet business demands.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 temporary full-time position for up to 11 months.

As part of our hiring process, selected candidates may be required to complete an assessment to evaluate relevant skills and competencies.

Hours of Work: 33.75 hours per week
Salary Range: $41.172 - $51.438 (Hourly)
Talent Acquisition Consultant: MP/MZ

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.