Office Manager

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About the Role

We are seeking a proactive, detail-oriented, and enthusiastic Office Manager to lead the operational heartbeat of our Monks Toronto office. As the first point of contact for our team and visitors, you will be a key player in shaping a welcoming, organized, and collaborative workspace. This role blends traditional office management with culture-building, health and safety leadership, and strategic operational oversight. If you thrive on variety and have a knack for creating order and efficiency, we’d love to meet you!

Responsibilities:

• Open the office at 9:00 am daily, setting a positive tone for the day.
• Perform daily walkthroughs to ensure the workspace is client- and team-ready.
• Manage relationships with vendors, including facilities maintenance, cleaning services, catering, and others, creating a friendly and professional impression.
• Champion our Monks culture by fostering an inclusive and vibrant work environment.
• Ensure the office is well-stocked with essentials like groceries and office supplies.
• Welcome new team members with detailed office tours and act as their go-to resource during onboarding.
• Plan and execute onsite and offsite team-building activities, events, and holiday parties.
• Serve as the certified employee representative on the Joint Health & Safety Committee.
• Ensure compliance with health and safety regulations, including implementing initiatives aligned with OHSA standards.
• Manage incoming and outgoing communications, including phones, emails, and mail.
• Manage all office invoices and budgets, monitoring and reconciliation of all office expenses.
• Take on diverse tasks such as arranging key cutting, managing lunch pickups, or running other essential errands as needed.

About You

The essentials:

• Proven track record in office management, facilities coordination, or a similar role.
• Ability to work from our Toronto Office located near Liberty Village, Monday - Friday, 9 am - 6 pm.
• Excellent organizational and multitasking abilities, strong communication and interpersonal skills, and a proactive problem-solver.
• A natural leader who fosters a positive, inclusive, and engaging workplace culture.
• Comfortable with a dynamic workload and able to adapt to shifting priorities.
• Familiarity with health and safety standards (OHSA compliance is a plus) and financial processes related to office operations.
• Tech-Savvy - Proficient in office tools and systems, with the ability to manage modern workspaces effectively.

What you'll bring to the role:

A passion for creating a seamless and engaging work environment. A creative and solution-oriented mindset, always ready to take initiative and anticipate needs.

Join Our Team! If you’re ready to be the operational glue that holds our dynamic team together, apply now and become a vital part of Monks Toronto!

What We Offer

Monks has provided a compensation range that represents its good faith estimate of what Monks may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on job-related factors, but not based on a candidate’s sex or any other protected status.

Salary Range: $60,000—$65,000 CAD

About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world.

Interested?

Apply for this job!