Project Administrator, Building Construction

Project Administrator, Building Construction

Description

You’re an experienced Project Administrator with experience working on complex industrial and commercial construction projects. As an integral part of the project team, you will be responsible for coordinating meetings, document control and change orders under the supervision of the Project Manager, and assisting operations staff with safety and quality control.

We provide a competitive total compensation package, excellent training, benefits, RRSP and career growth potential with advancement opportunities within our diversified company.

Watch Ledcor’s Innovation, Culture, and Community video to see what it's like working for Ledcor and apply today to join our Building’s Construction team in Caledon, Ontario!

Essential Responsibilities

• Processes accounts payable (AP) and subcontractor invoices by ensuring invoice packages meet approval requirements; investigates vendor inquiries; distributes cheques and reconciles monthly statements
• Provides accounts receivable (AR) support by processing client invoices and applying cash receipts. Assists Project Accountants in collecting payments on past due invoices and providing AR Aging comments
• Coordinates the collection of compliance documentation (such as statutory declarations, WCB clearance letters, certificates of insurance) required from subcontractors for release of payment
• Provides time capture support for missing or incomplete timesheets and coding corrections
• Performs job cost transfers including labor billing entries and creates journal entries.
• Reviews purchase orders for accuracy
• Coordinates and administers the Project Quality Plan
• Maintains project start-up systems and procedures including job site trailer or office, master filing system, project billings, cost accounting system and project directory
• Performs general administrative and record keeping functions including the review and distribution of documentation; preparation of correspondence and meeting minutes; maintenance of files, logs, drawings, specifications, submittals and RFIs
• Supports the subcontract management/procurement process through the tendering and awarding of work or supply materials, processes invoices and progress claims and assists with the review of documents and inquiries
• Coordinates the change order management process by securing pricing from the vendor/subcontractor, reviewing and inputting the data for project manager review, submitting change requests for approval and following through with subcontract change orders/purchase orders as directed
• Participates in the tracking of project milestones; assists with the maintenance of the project schedule and baseline schedule
• Prepares for project close out by collecting warranties, O&M manuals and occupancy documents; creates turnover documents, demobilizes site and archives documents

Qualifications

• 2-3 years’ experience working in a Project Administrator, Project Coordinator or similar role
• Completed post-secondary education in Construction, Engineering or related discipline an asset
• Proficiency in MS Office, with intermediate Excel skills for dealing with high volumes of data
• Basic understanding of project contract and commercial terms
• Working knowledge of construction documents, drawings, specifications and current construction practices and methodology
• Strong verbal and written communication skills
• Strong computer skills with an aptitude for learning new programs; familiar with scheduling software

Work Conditions

• Site based position in Caledon, Ontario
• Valid driver's license and clean abstract

Additional Information

Ledcor Building offers full-service construction for commercial, residential, institutional, and light industrial projects, along with expertise in green building. Our depth of knowledge and expertise come from building hundreds of projects – of all sizes – across North America each year.

Our workplace culture has been recognized as one of Canada’s Best Diversity Employers, Canada’s Most Admired Corporate Cultures, and a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial wellbeing. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.