Project Administrator

Overview

Who We Are

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Who We Are Looking For

We are currently seeking motivated candidates for the position of Project Administrator. The successful candidate can be based at any one of our Ontario office locations: Chatham, Downtown Toronto, Guelph, Hamilton, Kingston, Kitchener, London, North York, Oakville, Ottawa, Vaughan, or Windsor with the opportunity for flexible work arrangements to help balance the competing demands of work and personal life.

In this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

Responsibilities

Project Administration

Project Initiation and Planning

1. Support execution of agreements
2. Initiate projects in Dillon’s financial management system
3. Facilitate project plan completion and distribution to team
4. Support health and safety plan preparation and communication

Project Execution

1. Assist with the development and maintenance of documentation in accordance with Dillon’s quality management system
2. Undertake document management of pertinent project information
3. Provide enhanced and embedded project support to meet unique project requirements on an as required basis, including administrative support and task coordination.

Project Monitoring, Controlling, and Project Closing

1. Facilitate monthly invoicing
2. Financial monitoring, budget analysis, and data entries in Dillon’s financial management system
3. Support scope change development and addition to the financial management system
4. Liaise with Dillon’s finance department
5. Support project close-out

General Office Support

1. As part of a local administrative team, assist with general office-related administrative activities as required, and contribute to fulfill the variety of tasks necessary to run the office effectively.

Learning and Development

1. A commitment to self-development and ongoing learning and professional development.

Qualifications

What you will need to succeed

1. Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience
2. Prior experience in a project administration or project coordination role is considered an asset
3. Post-secondary education in a project management or an administration related program is considered an asset

Experience

1. Understanding of basic accounting principles, terms and financial functions
2. Understanding of project management concepts
3. Proficient in the use of the Microsoft Office Suite, specifically Word and Excel
4. Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy;
5. Excellent interpersonal, organizational and communication (written/verbal) skills
6. A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support
7. Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our core values:

1. Reliability: words that result in actions build trust;
2. Achievement: do the work to hit the target;
3. Continuous development: always learning; always adapting; always growing;
4. Creativity: discover new possibilities;
5. Courage: do the things that matter, especially when it’s hard;
6. Inclusiveness: enabling belonging to draw strength from our differences

In addition, we offer:

1. Employee share purchase plan
2. A competitive compensation package
3. Flexible work hours
4. Learning and Development opportunities
5. Focus on Innovation
6. Employee and Family Assistance Program (EFAP)
7. Wellness Subsidy

About Dillon

Dillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With over 20 offices and more than 1000 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 17 years and has the distinction of having achieved Platinum Club member status in this program.

Employment Equity, Diversity & Inclusion at Dillon

Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.

Inclusion is more than a word to us, it is the way we choose to run our business. Please connect with us if you require accommodation in the interview process. We would love to hear from you!