administrative assistant - office

Overview

Languages

English

Education

1. College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience

2 years to less than 3 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Asset languages

1. Russian
2. Hebrew

Work setting

1. Associations and non-profit organizations

Responsibilities

Tasks

1. Open and distribute mail and other materials
2. Record and prepare minutes of meetings, seminars, and conferences
3. Schedule and confirm appointments
4. Answer telephone and relay telephone calls and messages
5. Answer electronic enquiries
6. Compile data, statistics, and other information
7. Respond to employee questions and complaints
8. Order office supplies and maintain inventory
9. Greet people and direct them to contacts or service areas
10. Set up and maintain manual and computerized information filing systems
11. Type and proofread correspondence, forms, and other documents
12. Perform data entry
13. Provide customer service
14. Maintain and manage digital database
15. Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge

1. Google Docs
2. MS Excel
3. MS Outlook
4. MS PowerPoint
5. MS Windows
6. MS Word
7. Database software
8. SharePoint
9. Social Media
10. Accounting software
11. MS Office
12. Quick Books
13. Adobe Acrobat Reader
14. Google Drive

Area of specialization

1. Correspondence
2. Reports and records
3. Financial statements
4. Invoices
5. Charts, tables, graphs, and diagrams
6. Accounting

Additional information

Transportation/travel information

1. Own transportation
2. Public transportation is available

Work conditions and physical capabilities

1. Ability to work independently
2. Fast-paced environment
3. Work under pressure
4. Tight deadlines
5. Attention to detail
6. Repetitive tasks
7. Large workload
8. Work with minimal supervision