Financial Support Clerk (CMMS)

Job Description

Section: Linear Infrastructure Technical Support Services

Division: Linear Infrastructure Services

Department: Growth and Infrastructure

Initial Reporting Location: Frobisher

Job Status: Permanent Position

Number of Vacancies: 1

Affiliation: Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required: n/a

Range of Pay: Group 6 - $26.41 to $31.05 per hour (subject to review)

The start date will follow the selection process.

This position is not eligible to work remotely.

Characteristic Duties: Under the general supervision of the CMMS Co-ordinator, and the day-to-day direction of the CMMS Payroll Lead.

• Collect and verify routine data for the operation of the CMMS in accordance with established procedures with emphasis on the Collective Bargaining Agreements and CGS Policies.
• Audit and enter labour into PeopleSoft from daily crew cards prior to balancing procedures.
• Audit and input owned equipment and material data from crew work cards into Cityworks on a daily basis.
• Process hired equipment slips in accordance with CGS policies, procedures, and by-laws with emphasis on the Purchasing By-Law. Verify signing authority as per the Purchasing Authority Policy.
• Process hired equipment slip invoices for approval. Investigate and resolve problems associated with processing of invoices such as invoice discrepancies and proper supporting documentation. Liaise with suppliers to resolve PeopleSoft receipting discrepancies, to obtain supporting documentation where it is missing, to resolve supplier enquiries and other matters as they arise.
• Provide guidance to supervisory personnel on the completion of daily work cards.
• Complete calculations and input data into various computer programs and spreadsheets for budgetary and reporting needs.
• Maintain and update all crew maintenance work cards.
• Assist other staff with their duties during periods of overload, vacation, or absence.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

Qualifications:

• Successful completion of Secondary School (Grade XII) Education plus some further specialized training in a related discipline (e.g. PeopleSoft, payroll, bookkeeping).
• Over six (6) months up to and including twelve (12) months of closely related experience.
• Demonstrate ability in performing detailed calculation and analysis of reported information.
• Demonstrate keyboarding (a minimum of forty (40) words per minute) and word processing skills.
• Proficient in data entry.
• Ability to work with numbers accurately.
• Demonstrate interpersonal skills in dealing with the public, staff and outside agencies in a courteous and effective manner.
• Demonstrate ability to work with computer software and administrative systems in a Windows environment (e.g., payroll, word processing, file maintenance, spreadsheet applications, information input and retrieval, etc.).
• Knowledge of PeopleSoft functionality relating to payroll.
• Capable of working under conditions requiring immediate action or priority.
• Ability to handle large-volume functions.
• Excellent use of English; verbally and in writing.
• Satisfactory health, attendance, and former employment history.

Competencies: Competency Library - Level 2 Proficiency (Individual Contributor)

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity range of pay: $25.90 to $29.92 per hour (subject to review). The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

How To Apply:

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Tuesday, March 4, 2025. For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us:

For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca