Accounts Payable Administrator

Friday, February 28, 2025

Unisync is a leading provider of award-winning North American Corporate Apparel, and Public Safety, Law Enforcement Uniform, Equipment supplies, and protective garments across Canada and the United States. Our customer base includes Air Canada, WestJet, Canadian Coast Guard, Purolator, Petro Canada, Home Hardware, Alaska Airlines, and a broad base of government entities such as the Federal Government of Canada.

Job Summary: The Accounts Payable Administrator’s main responsibility is to ensure that payments on behalf of the company are made on time. The AP Administrator is also responsible for validating and processing invoices within expense accounts with a great emphasis on attentiveness while working under tight deadlines.

Duties and Responsibilities:

• Validate, calculate, and process invoices in compliance with financial policies and procedures.
• Plan and issue cheque payments to suppliers within specific deadlines to avoid penalties.
• Analyze invoices against purchase orders and journal entries.
• Review requests for payment from suppliers received by email or mail.
• Verify, classify, and record accounts payable data and related documents.
• Investigate and identify errors or discrepancies and take the appropriate course of action to correct them.
• Obtain information from suppliers and exchange information with team members and interrelated departments when necessary.
• Communicate with suppliers to obtain missing invoices.
• Escalate any non-receipt of cheques sent to suppliers to issue a stop payment.
• Other duties as assigned.

Experience and Education:

• Completion of college or associate’s degree in accounting or business administration.
• Experience in accounts receivables and customer service.

Knowledge, Skills and Abilities:

• Knowledge of accounting principles and understanding of financial reports.
• Verbal and written communication skills. Active listening.
• Telephone and email etiquette.
• Customer service orientation.
• Above average mathematical skills.
• Attention to detail, being careful about detail and thorough in completing work tasks.
• Ability to work independently.
• Ability to work with a high volume of information and arrange data.
• Cooperation being pleasant with others and displaying a good-natured, cooperative attitude.
• Integrity and trust.
• Time management and organization skills.
• Computer knowledge: MS Excel, Outlook, Word, accounting software, Dynamic 365, ERP systems.

Working Conditions, Physical Effort and Environment:

• Sitting for 8 hours.
• Making repetitive motions.
• Little physical strength required.

Unisync will accommodate all applicant accommodation requests and employees with disabilities. If you require an accommodation to participate in the recruitment and selection process, please contact Human Resources at 1.800.668.3243 ext. 424. Unisync is committed to Employment Equity and diversity, and we have a workplace culture where employees feel comfortable with equal opportunities regardless of background, religion, race, gender, physical ability, or sexual orientation. We care for our team members and inspire them to grow professionally. Thank you for your interest in Unisync.