Executive Assistant to CEO

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will possess exceptional clerical and customer service skills, demonstrating a strong ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can maintain professionalism while handling sensitive information and interacting with various stakeholders.

Duties

1. Manage CEO schedule, including appointments and meetings using Google Calendar.
2. Provide clerical support, including data entry, filing, and maintaining organized records.
3. Answer phone calls with excellent phone etiquette, directing inquiries to the appropriate parties.
4. Assist with front desk operations, greeting visitors and ensuring a welcoming environment.
5. Proofread documents for accuracy and clarity before distribution.
6. Coordinate travel arrangements and itineraries for executives as needed.
7. Maintain confidentiality of sensitive information while managing daily operations.
8. Support customer service initiatives by addressing inquiries and providing timely responses.
9. Manage and organize CEO personal and professional schedules.
10. Coordinate and book meetings, appointments, travel arrangements, and personal commitments.
11. Prioritize and reschedule meetings as necessary, ensuring the CEO’s time is optimized.
12. Screen phone calls and emails, directing inquiries to the appropriate parties.
13. Draft responses on behalf of the CEO and maintain correspondence.
14. Assist in creating and editing materials, presentations, and reports for internal and external meetings.
15. Provide support in developing communication strategies and preparing documents.
16. Assist with managing the CEO’s social media accounts, including drafting posts and scheduling content.
17. Support the development, scripting, and planning of podcasts, ensuring content aligns with Cancom Security’s messaging.
18. Attend meetings to take notes, create action items, and ensure proper follow-up.
19. Prepare and organize documentation, reports, and filing systems for easy access and review.
20. Manage personal errands and commitments for the CEO as needed.
21. Maintain confidentiality with all personal and professional information.

Qualifications

1. Proven experience as an Executive Assistant or similar role, supporting C-suite executives.
2. Excellent organizational and time management skills.
3. Strong verbal and written communication skills.
4. Proficiency in Microsoft Office, Google Workspace, and social media platforms.
5. Ability to handle sensitive and confidential information with discretion.
6. Experience with content creation, podcast production, or social media management is a plus.
7. Ability to work independently and handle multiple tasks simultaneously.

Requirements

1. Proven experience as an Executive Assistant or in a similar administrative role.
2. Strong organizational skills with the ability to prioritize tasks effectively.
3. Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling.
4. Excellent phone etiquette and interpersonal communication skills.
5. Experience with data entry and maintaining accurate records.
6. Familiarity with office equipment and phone systems is preferred.
7. Ability to work independently while being a collaborative team member.
8. Attention to detail with strong proofreading skills to ensure high-quality documentation.

If you are a motivated individual looking to contribute to a dynamic team environment while supporting executive leadership, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Types: Full-time, Permanent

Benefits:

1. Company events
2. Work from home

Flexible language requirement:

1. French not required

Schedule:

1. 8 hour shift
2. Day shift
3. Holidays
4. Monday to Friday
5. On call
6. Weekends as needed

Education:

1. Secondary School (preferred)

Work Location: In person