Project Coordinator - 51773

Closing Date: Mar 7, 2025 11:59:00 PM (MST)

We invite you to join a dynamic team of professionals passionate about the development of functional, sustainable and inclusive open spaces that enhance the quality of life for Edmontonians.

Are you ready to embark on an exciting journey of shaping the future of open spaces?

The Integrated Infrastructure Services (IIS) and the Building Great Neighbourhood Branch as a Project Coordinator with the Open Spaces Planning and Design (OSPD) Section.

Within the OSPD Project Management Team, project assignments for Project Coordinators generally include:

• Lead small-scale capital projects with a focused scope having limited complexity
• Support tasks associated with large-scale capital projects having greater complexity
• Lead community-led projects that require process oversight and strong stakeholder management

Get ready to take on a role that demands accountability, critical thinking and a passion for making a difference!

As a Project Coordinator in OSPD, you can play a pivotal role in the planning and design phases of open space projects. You will lead or oversee all aspects of project development, supporting the successful design and delivery of open space infrastructure.

Your leadership, influence and collaborative approach will be key in navigating the complexities of these unique and exciting projects.

Effective communication will be at the forefront of your responsibilities, as you engage with diverse stakeholders and subject matter experts, including residents, community groups, landscape architects, engineers, and contractors. Your systems-thinking mindset and solution-oriented approach will contribute significantly to the success of the city’s open space infrastructure.

What will you do?

Manage all aspects of assigned open spaces project development including:

Scope

• Plan and prepare clear project objectives for internal business partners and project teams
• Facilitate the successful completion of project tasks to achieve project objectives

Schedule

• Plan and prepare accurate project schedules
• Assess ongoing schedule performance through monitoring of progress, actuals, and trends

Cost

• Plan and prepare accurate project and staffing estimates
• Assess ongoing cost performance through monitoring of progress, actuals, and commitments

Risk

• Identify risks and manage risk responses
• Monitor and control risk

Procurement and Contract Management

• Plan procurement requirements and ensure contracts are established following due process
• Effectively manage consultants and associated business processes - including performance management

Resource

• Advance the project through effective resource management - including internal SMEs, consultants etc.
• Provide feedback and support the project team in project execution

Communications

• Identify, document and effectively communicate project requirements to business partners, sponsors, consultants and contractors
• Effectively manage project team interfaces for efficient and effective delivery of the project

Stakeholders

• Identify and plan engagement with stakeholders
• Engage and collaborate with business partners and stakeholders in alignment with resource management plans throughout the project
• Establish and maintain positive relationships with key stakeholders

Safety and Environmental

• Effectively delivers Health, Safety and Environmental (HSE) requirements
• Monitor and control all safety and environmental management requirements
• Identify, document and communicate project environmental requirements
• Effectively deliver environmental requirements to achieve project objectives

Quality

• Identify, document and communicate project quality requirements
• Effectively develop project objectives that meet quality requirements
• Monitor and control quality activities throughout the project

Financial

• Confirm the project is funded according to corporate financial processes
• Apply an understanding of the COE financial cycle and processes
• Employ effective cost-control mechanisms to forecast if/when funds need to be released
• Tracks progress of actual against planned expenditures

Responsible

• Balance demands of schedule, cost and quality
• Manage the project within the parameters of established project constraints - including costs, schedules and quality
• Address change management requirements through departmental processes
• Provide oversight for community-led partner projects
• Facilitate project team, stakeholder engagement and onsite meetings, as required

Accountable

• Alignment of project activities with corporate policies, strategic plans, design standards, operational requirements and processes
• Project deliverables as required to support project success and meet requirements of corporate, departmental and business area processes
• Project outcomes effectively achieve the intended goals

Lead

• Project Management requirements in alignment with the ‘Develop’ phases of the corporate project management model
• Ensure transition to Delivery project manager support project success

Support

• Project Management requirements in alignment with the ‘Deliver’ phases of the corporate project management model

Qualifications:

• A Degree in a related field, such as Landscape Architecture, Engineering, Architecture, Business or Project Management with a minimum of two (2) years of progressively responsible project experience OR;
• A Diploma in a related field, such as Landscape Architecture, Project Management, Engineering, Construction, Architecture, or Trade Certification with a minimum of four (4) years of progressively responsible project experience
• Solid understanding of construction processes related to landscaping disciplines architectural, civil, structural, mechanical and electrical
• Strong project coordination skills including an understanding of project management methods and techniques (PMBOK best practices)

Skills required for success:

• Alignment with organizational cultural commitments and leadership competencies, including a commitment to equity, diversity, reconciliation, and inclusion
• Demonstrated planning, organizational, critical thinking and problem-solving abilities
• Capacity for effective process management - including decision gates and documentation requirements
• A proven ability to work collaboratively, foster relationships and work in an integrated manner
• Strong written and verbal communication skills
• Experience in facilitating project meetings, design review and public engagement sessions
• Skilled in conflict resolution and negotiation
• Capacity to manage a range of stakeholder interests, system requirements and competing deadlines
• Experience working with external consultants and/or contractors
• Knowledge of relevant codes, legislation, regulations, and policies related to health and safety, environmental protection, and construction
• Alignment to our Cultural Commitments and Leadership Competencies
• Embracing a culture of equity, diversity, reconciliation and inclusion

Assets:

• Project management training or certification
• Experience in municipal and/or landscape-oriented project coordination
• Preference will be given to candidates with a landscape architecture technology (LAT) background or equivalent experience in open space project management

Work Environment:

• This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite.
• The weekly hours of work for this position are currently under review and may change. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits.

Up to 1 permanent full-time position

Hours of Work: 33.75 hours per week

Salary Range: $43.098 - $54.113 hourly; $75,927 - $95,333 Annually

Talent Acquisition Consultant: AO / MM

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.