Receptionist - Vancouver

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (Netflix & Amazon), and we're seeking a Receptionist for our Bentall Centre office in Vancouver. The Receptionist is responsible for the professional and efficient management of day-to-day reception, administrative and operational duties including but not limited to, answering phones, reviewing and redirecting work orders, effectively maintaining the property directory for precise and real-time information; sorting and processing all incoming and outgoing mail, FedEx, UPS, including follow-through on delivery. This role represents the Company to internal staff, tenants, and service providers in a manner that is always professional, knowledgeable, tactful, poised, and efficient.

What You'll Do

1. Greet and guide visitors, vendors, tenants, and clients as the first point of contact in the office, providing front desk service in person and on the phone.
2. Streamline office operations including ordering food and supplies, handling incoming and outgoing mail, and creating organizational systems.
3. Prepare and distribute notices and correspondence to tenants.
4. Drive the implementation of recycling and green initiatives throughout the office.
5. Assist with meetings and events including locations, catering, and greeting.
6. Provide back-up support for property management teams as needed.
7. Assist with updating HQO app and/or website content.
8. Maintain up-to-date tenant contact lists, preferred vendor lists, and property directory. Manage postage machine maintenance and upkeep.
9. Order catering as needed.
10. Set up new vendors in the contract management system and assist with insurance compliance and other system requirements.
11. Onboard new employees to ensure they are supplied with necessary items and tools to commence work.
12. Maintain front desk aesthetics & upkeep of non-IT related equipment.
13. Ensure boardroom A/V equipment is operational and call out for servicing and maintenance as needed.
14. Assist with special events such as board meetings or VIP client arrivals.
15. Provide back-up support to property management and operations.
16. Miscellaneous duties as assigned.

What You'll Need

1. Bachelor’s Degree in business or related field preferred.
2. 1-2 years office administration or front desk experience required.
3. Ability to exercise initiative and problem-solving skills.
4. Extremely flexible, proactive, highly organized, and ability to shift priorities, multi-task, and handle heavy workflow processing under time-sensitive deadlines.
5. Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
6. Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Word, Excel, and PowerPoint.
7. Strong verbal/written communication skills, with the ability to interact well with all levels of the corporation.
8. Upbeat and confident personality.
9. Polished professional demeanor with strong presentation and interpersonal skills.
10. Ability to maintain confidentiality and follow through to complete tasks.

Salary Range: $25.00 to $30.00 Hourly CAD (subject to relevant experience).

About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenitized, collaborative, and sustainable office and studio space.
Hudson Pacific Properties is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.