Accounting Assistant

Intellitix is Canada’s next generation event management platform offering event organizers a mobile, all-in-one solution for event ticketing, access control, cashless payments, and guest engagement. Intellitix is the backbone platform for some of the world’s largest festivals.

Job Summary

We are seeking a detail-oriented and organized Accounting Assistant to join our team. As an Accounting Assistant, you will play a crucial role in ensuring the accurate and timely processing of all incoming invoices and payments. This position is integral to the financial stability and efficiency of our organization.

Responsibilities:

1. Book keeping
2. Receive miscellaneous requests from service providers, clients, and employees
3. Bank accounts reconciliation
4. Files TPS and TVQ reports
5. Prepare adjusting entries, including intercompany operations and transactions
6. Keep a fixed assets schedule
7. Collaborate with the Accounting Team Lead to maintain collection goals and general A/P and A/R performance levels
8. Invoice all customers as required
9. Calculate all sales commissions
10. Investigate and resolve billing discrepancies or misapplied cash transactions
11. Review all credit balances, refunds, and adjustments, and apply adjustments and/or corrections to corporate billing records
12. Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel
13. Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners
14. Form payment strategies to make timely A/P payments and mitigate supplier objections
15. Investigate payment problems while following corporate A/P policies and procedures
16. Analyze Accounts Payable and/or Accounts Receivable operations and identify areas for improvement
17. Professionally interact with company auditors, tax auditors, and tax recovery specialists as required
18. Ensure an accurate understanding of company policies in relation to allowances, expenses, and direct payments
19. Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues
20. Review and investigate invoices and communicate errors to relevant parties and departments
21. Keep and maintain detailed records as required by regulations, processes, and procedures

Skills and Experience:

1. Bachelor's or college degree in accounting, finance, or a related field is preferred
2. Proven experience in accounts payable or related financial roles
3. Proficiency in accounting software and Microsoft Office applications, particularly Excel
4. Strong attention to detail and organizational skills
5. Knowledge of accounts payable best practices and principles
6. Excellent communication and problem-solving abilities

Accommodations:

Accommodations are available on request for candidates taking part in the selection process. If you require a specific accommodation, please let us know.